SPECIAL PROJECTS COORDINATOR ($50K + BONUS)
Ecostrat – a leader in the biomass supply chain sector – is currently searching for a SPECIAL PROJECTS COORDINATOR to provide administrative and marketing support within the Advisory Group. This role is fully remote, with regular work hours based on the EST time zone.
As Special Projects Coordinator you will report to the Head of Strategic Initiatives, ensuring seamless day-to-day organization and execution of the department's objectives. This is a highly operational role requiring exceptional organization, strong writing skills, and daily execution across marketing, communications, and project coordination.
This diverse role will include project and calendar management, communications, and marketing execution. While an interest and/or experience in marketing (digital and traditional) is helpful, our priority is the desire and ability to provide outstanding administrative support.
If you are a recent graduate who is extremely organized, self-driven with strong internal initiative, and are ready to grow and develop professionally, we’d like to hear from you.
Why Work at Ecostrat?
Ecostrat is a leading North American biomass supply chain firm that helps develop and de-risk bioenergy, biofuel, and biochemical projects by providing feedstock sourcing, supply chain management, and risk assessment services, notably through its innovative Biomass Supply Chain Risk (BSCR) standards and BDO Zone ratings, enabling investors and developers to secure financing and accelerate the growth of the bioeconomy. They aggregate and supply organic materials (like wood waste, food waste, etc.) while also offering consulting and analytics to reduce project risk for utilities, governments, and financial institutions.
- Competitive (entry-level) compensation of $50k + Annual Bonus
- Opportunity to work in the exciting green bio-energy field and make an impact difference in a fantastic clean energy leader.
- The best parts of a “start-up” (light hierarchy, autonomy, freedom of expression and initiative) combined with that of a larger organization (available resources to develop one’s projects)
- Ecostrat offers an incredible learn-on-the-job environment and the potential for advancement within the company
- Warm and inclusive corporate culture.
- Business casual attire
- Budget for home office set-up
- Flexible work hours based on needs of the business (e.g. time zones)
- Great benefit package
THE ROLE
The Special Projects Coordinator’s daily activities will include supporting the Head of Special Projects (and other members of the Senior Leadership Team), and coordinating the marketing and communications functions.
Administrative Support
- Schedule coordination: Manage calendars, meetings, and travel for the CEO and Head of Special Projects.
- Conference preparation & follow-up: Identify and schedule priority meetings ahead of conferences, prepare pre-conference briefing notes and materials, and ensure post-conference follow up, take accurate and detailed notes, track action items and disseminate notes and other deliverables to relevant parties.
- Project tracking and systems: Create, maintain, and continuously improve, detailed project trackers across all pipelines (marketing, conferences, client follow-ups, special projects), ensure complete visibility into all open items and deadlines.
- Operational excellence: Ensure own tasks and projects – and those of the head of special projects– are successfully managed through to completion, proactively flagging risks, deadlines, and opportunities.
- Special projects support: Conduct research on grants, programs, and opportunities, management client engagement, and coordinate quarterly surveys and update meetings.
Marketing
- Coordinate the marketing and communications pipeline: development, approvals, scheduling, and distribution of press releases, newsletters, social media content channels and content, webinars, and advertising.
- Website management: Maintain and regularly update the website with new press releases, BDO Zone ratings, news, and other key updates.
- Social media execution: identify priority channels, content creation (text, video, image, infographics, etc.), content calendar management, community management.
- Webinar Coordination: manage pipeline including promotional landing pages , schedule, oversee registraton, operate and moderate, follow-up.
Success in this role shows up as:
- Excellent organizational skills. the ability to prioritize, and manage multiple moving targets – without sacrificing attention to detail or the ability to meet deadlines.
- Solutions-orientation. Taking initiative to identify any gaps or loopholes and close them, refine existing processes, create new or more efficient ones, and/or seeking out support when needed
- Relevant education and/or experience. Business, marketing, sustainability, content marketing and management, will be assets.
- Exceptional written and verbal communication skills. Comfort/confidence to interact with all types of people in a professional manner, and create written and video content with flair. Great at taking notes and then converting them into polished, professional output.
- Ability to learn and leverage technology. Proficiency or readiness to learn an become the resident expert in all things content creation (video, graphics, infographics, banners, social posts, etc), workflow management (CRM), and communication (Zoom, webinar platforms).