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Talentify.io - remotehey
Talentify.io

Remote - Part Time Admin Assistant Position ($20.00 - $22.00 / hour)

united states / Posted
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We are looking for a motivated, responsible, & collaborative Administrative Assistant to join our Government Contracts & Services team on a part-time basis. This is a key position in the company and will involve assisting the Director of Government Contracts & Services, and Contracts Manager with the day-to-day support functions of the department, along with project-based tasks. To thrive in this role, you will need strong attention to detail coupled with interpersonal and organizational skills.

If you love working in a fully remote yet highly collaborative environment, can manage multiple tasks at one time, have a passion for organization, and want to learn about contracts and the bidding process while also learning about the world of language services, then this is the right position for you!

NOTE: This position will begin at 20 hours per week, Monday - Friday, 8am - 12pm EST. Depending on work volume there is the possibility for full-time. While it is 100% remote, for legal & tax purposes, you must be located in the US to be considered.

Job Responsibilities

  • Managing files related to requests for quotations from the beginning to the end of the process
  • Sending Freedom of Information requests for lost proposals
  • Coordination with the telephonic vendor to set up new client accounts
  • Send onboarding correspondence to new agencies
  • Manage and create folder structures to save and quickly process/access requests for quotations
  • Act as the point person when requesting quotation pricing from the CEO or other department heads
  • Collaborate with internal teams to research any requested necessary bid/ inquiry information to be submitted during the formal Q&A period
  • Assist the Director of Government Contracts & Services in putting together proposals
  • Special projects as needed/ assigned: updating contract trackers, outreach, spreadsheet updating for rates, etc.

Position Requirements

  • Minimum education required: Bachelor's Degree
  • 1-3 years in an Admin or support role preferred
  • Must have ABSOLUTE ATTENTION TO DETAIL
  • Must possess strong business writing skills
  • Must be exceptionally organized
  • Must have outstanding time management skills and be deadline-conscious
  • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)

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