Company Description
myVETgroup (MVG) is a deal advisory firm specializing in transitioning veterinary practices in Western Europe and North America. With decades of experience in private equity, investment banking, and veterinary operations, MVG helps practices maximize value during transitions. Leveraging expertise and over $2 billion in transactional experience, MVG provides accurate and honest guidance while enabling clients to focus on patient care. The company is committed to helping veterinary practices achieve both financial and personal success.
Role Description
We are seeking a highly organized, proactive, and people-focused professional to serve as the Remote Office Manager & Events/Client Engagement Coordinator. This role blends virtual operational support, event and conference planning, and outreach to clients and prospects. The ideal candidate is a self-starter who thrives in a dynamic environment, communicates exceptionally well, has keen attention to detail, and enjoys balancing administrative, project, and relationship-focused work.
Key Responsibilities
Event & Conference Planning (30%)
- Plan and execute in-person and virtual events, including conferences, client meetings, workshops, and internal gatherings.
- Manage event logistics: venues, travel, registrations, catering, production, materials, and onsite support.
- Coordinate with marketing vendors and partners to support event branding, collateral, promotional materials, and digital campaigns.
- Develop timelines, track budgets, and handle vendor coordination.
- Ensure strong alignment with company branding, messaging, and strategic goals.
Client & Prospect Outreach (30%)
- Support outreach via email, phone, event invitations, and follow-up communications.
- Engage with clients and prospects in a professional, welcoming manner.
- Maintain and update CRM records and assist with nurturing campaigns.
- Prepare materials such as presentations, meeting packets, and client-facing communications.
- Collaborate with sales/marketing to strengthen engagement and relationship-building efforts.
Remote Office Management (40%)
- Manage day-to-day virtual office operations to keep the company running smoothly.
- Oversee digital tools, subscriptions, software accounts, and vendor relationships.
- Support calendar coordination, scheduling, and internal communications.
- Organize digital files, maintain documentation, and streamline remote workflows.
- Assist leadership with administrative tasks, research, and special projects.
- Coordinate shipping, logistics, and remote onboarding needs as required.
Qualifications
- Strong Analytical Skills to evaluate client feedback, measure event success, and identify improvement opportunities
- Program Management and Project Management skills for planning, executing, and monitoring events and engagement strategies
- Exceptional Communication and Consulting abilities to build trust, connect with clients, and address their needs effectively
- Demonstrated problem-solving skills and ability to work independently in a remote environment
- Prior experience in event planning, client relationship management, or related fields
- Proficiency in digital tools and platforms for managing events and client interactions
- Bachelor's degree in Business, Marketing, Communication, or a related field is preferred