I am seeking a Remote Personal Business Assistant to support me in managing various operational tasks across my entrepreneurial ventures. This mostly remote role may require occasional travel (4-5 trips per year) and occasional on-site presence for event preparation, business meetings, and operational duties.
About the Role
You’ll be supporting me as I lead two key projects—a MICE Agency and a B2B Startup in the MICE/Event industry—as well as multiple companies requiring document management.
Key Responsibilities
- Research and organize information
- Create presentations and budgets based on given specifications
- Conduct competitor analysis
- Communicate with contractors, partners, and clients
- Manage company documentation, including correspondence, accounting documents, and payment schedules
- Track tasks and schedules in Asana
- Attend team meetings
- Handle and coordinate active calendars
- Schedule and confirm meetings
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
- Screen initial resumes and coordinate further recruitment steps
- Assist with organizing and participating in professional events and exhibitions
- Provide client travel support, including arranging transfers, issuing tickets, and coordinating accommodations during projects
Qualifications
- Experience: 1–3 years in a relevant role
- Language: Proficiency in English (C1)
- Bachelor's degree or equivalent experience
- Strong interpersonal, customer service and communication skills
- Proficient in Microsoft Office suite
- Key qualities: responsibility, creativity, problem-solving skills, Ability to multitask and adaptability
- Ability to work autonomously with a results-driven mindset
- Client relationship skills
- Prior experience in event coordination or customer service is preferred