About Leo
Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Locksmith, Firstline Lock & Door, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo.
By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact.
Summary.
This position offers a leadership contribution responsible for (1) assisting in the development and maintenance of standard practices, processes, and formats; (2) overseeing finances, logistics, work orders, permitting, and information systems. This position requires some travel with extensive organizational skills, attention to detail, and a cooperative approach with in/external personnel, vendors, and clients; and (3) responsible for accounting and administrative relationships Leo FM, Clients, Vendors, Subcontractors, insurance brokers, and local municipalities.
This team primarily focuses on commercial exterior construction projects with scopes including landscaping, storm water drainage, asphalt, concrete, cladding, masonry, and more. Preference will be given to candidates with a background in these core offerings, especially those servicing strategic multi-site clients and logos.
Job Responsibilities.
- Client setup and tracking to keep all documents current.
- Vendor / Subcontractor qualifications, documents, and tracking to keep all status current.
- Prepare, review, and issue all Insurance certificates.
- Directly prepare and schedule all accounts payable and accounts receivable for the division.
- Facilitate the documentation of Master Subcontractor Agreements and Purchase Orders.
- Set up and manage all client portals.
- Assist in evaluating and reconciling vendor invoices.
- Assist with sourcing and managing vendors.
- Complies with company protocol and procedures.
- Perform other miscellaneous duties as assigned.
- After-hours and weekly availability are necessary.
- Other duties as required or assigned.
Proficiencies.
- Time Management and Leadership Skills (Time Management/People Management)
- Problem-solving and Analytical skills.
- Communication Proficiency
- Customer Service Experience
- Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material
- Strong organizational skills
- Attention to detail
- Ability to multitask
Supervisory Requirements.
This position does not have supervisory responsibility.
Education/Experience.
College-level degree in Construction Management or related field with 3+ years minimum work experience in multi-faceted commercial construction projects. To perform this job successfully, an individual must have proven management skills and proficiency in MS Office and work order management systems.
Work Environment/Physical & Visual Demands.
- This position works a consistent schedule Monday to Friday; flexibility is required.
- This position requires extensive contact with people and occasional travel.
- Physical Demands: Speaking, Listening, Writing, Sitting, Keystroke, Crouching, Kneeling, Reaching, Standing, Walking, Pushing, Pulling, Finger movement, Squatting, Grasping, Repetitive Motion, and Sedentary/ Light work, Climbing, requiring lifting up to 20lbs or up to 50lbs with assistance.
- Visual Demands: Visual acuity to perform activities such as viewing a computer terminal and reading.
- Environment Conditions: This position is subject to sufficient noise with an indoor environmental condition; protected from weather conditions, but not necessarily from temperature changes