We are looking for a Project Coordinator to join our growing boutique medical communications agency.
About Node Medcom
We are a boutique medical communications agency filled with forward-thinking, creative minds dedicated to bridging the communication gaps between pharmaceutical companies, clinicians, and patients. With a distinct blend of fun and professionalism, we cultivate trusted relationships with our clients, recognizing collaboration, agility, and satisfaction as the fundamental pillars of our success.
As a small, fully remote team, we leverage our diverse skillsets to foster a culture of inclusion and build a strong sense of belonging and shared purpose. Although based in Canada, our impact spans borders, reaching clients across the US, Europe, and beyond. Importantly, our comprehensive portfolio of services is tailored to meet the unique needs of our clients and expand their scientific reach in the ever-changing healthcare landscape.
Why Join Our Team
We are a small, fun, and relaxed team with a collaborative company culture. We embrace and celebrate the uniqueness of each individual team member and the contribution they each bring to making us who we are as a company. We recognize the importance of taking care of ourselves outside of work, so we can be our best at work. Find the right people, take good care of them, and success will come – that’s our philosophy.
About the Role
As a Project Coordinator your specific responsibilities may include:
- Support the planning, coordination, and execution of client projects, including meetings, events, publications, and digital initiatives
- Assist with developing and maintaining project plans, timelines, budgets, action items, and project files
- Support the preparation and management of project deliverables, including meeting materials and digital platforms
- Communicate and liaise with vendor partners (e.g., printers, travel agency, AV companies)
- Support timely, professional client communication related to project status and updates
- Coordinate meeting and event logistics, including attendee management, attendee contracts, venue sourcing, registration tracking, and onsite or virtual logistics
- Manage post-event Transfer of Value reporting
- Maintain accurate project documentation, including contact reports, timelines, action items, and project records
- Summarize project progress, key milestones, upcoming tasks, and follow-ups for internal teams and project leads
- Support internal operations and administrative coordination to help ensure smooth day-to-day project workflows
- Collaborate closely with cross-functional teams to support high-quality service delivery for clients and internal initiatives
What You Need to Succeed in This Role:
- B.A/B.Sc
- 1-2 years of experience in project coordination or related roles, preferably in the healthcare or pharmaceutical industry
- Strong organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment
- Excellent communication, interpersonal, and client-facing skills, with the ability to build rapport, communicate effectively, and collaborate with clients and internal teams
- Proficiency in project management tools and software, Microsoft Office Suite, and virtual collaboration platforms
- Willingness to adapt to changing priorities, work independently with minimal supervision, and contribute to a collaborative and results-oriented team environment
- Working knowledge of using LLM-based AI tools, such as ChatGPT, with a firm understanding of their strengths and limitations for use in day-to-day tasks
- Good decision-making and interpersonal skills
- Must be based in Canada and legally authorized to work in Canada
Benefits & Perks
- Opportunity to work in a small, growing company with top-tier clients
- Ability to work alongside passionate, talented, considerate and fun colleagues, where you’ll be given the opportunity to learn and grow
- Flexible and fully remote
- Generous vacation time and company-wide closure days
- Actually like your job – what?!
Inclusion & Accommodation
Node Medcom is committed to creating an inclusive, supportive workplace where every individual feels respected, valued, and empowered to contribute. If you require any accommodations throughout the recruitment process, please let us know by emailing us at [email protected] and referencing this job posting.
We do not use AI in our recruitment process. All applications will be reviewed by a real person and all hiring decisions are made by our leadership team.