Job Summary
We are seeking a detail-oriented and motivated Administrative Assistant to support day-to-day administrative and operational tasks. This is a remote position based in San Jose, California, ideal for candidates looking to start their career in administration and office operations.
Key Responsibilities:
Provide administrative support to managers and team members
Manage emails, calendars, and meeting scheduling
Prepare and maintain documents, reports, and spreadsheets
Coordinate virtual meetings and follow up on action items
Maintain organised digital filing systems
Assist with data entry and basic record keeping
Support internal communication and coordination tasks
Perform general administrative duties as assigned
Requirements:
High school diploma or equivalent
0–1 year of administrative or office support experience
Basic proficiency in MS Office (Word, Excel, Outlook) or Google Workspace
Strong written and verbal communication skills
Good organisational and time-management abilities
Ability to work independently in a remote environment
Reliable internet connection and a personal computer
Preferred Qualifications:
Exposure to remote work or virtual team environments
Basic knowledge of scheduling tools (Google Calendar, Zoom, etc.)
Willingness to learn and adapt quickly