Job Role: Recruitment Coordinator
Job Type: 1-year Ongoing Contract
Location : Netherlands (Remote)
About the Role
Russell Tobin is seeking a detail-oriented and proactive Recruiting Coordinator to support one of our innovative clients. This individual will be embedded within our client’s dynamic Talent Acquisition team and play a key role in delivering an exceptional candidate experience throughout all stages of the interview process.
As a Recruiting Coordinator, you’ll work closely with recruiters, hiring managers, and candidates to ensure smooth scheduling logistics, clear communication, and efficient coordination across multiple time zones and teams. You’ll thrive in a fast-paced environment where precision, professionalism, and adaptability are essential.
Key Responsibilities
- Manage all aspects of the interview scheduling process across multiple departments and hiring levels (phone, virtual, and on-site).
- Partner closely with recruiters and hiring managers to align schedules and logistics for candidates and interview teams.
- Serve as the primary point of contact for candidates, ensuring timely communication, clarity, and a positive interview experience.
- Coordinate travel arrangements and on-site interview logistics when applicable.
- Maintain accurate records and data within applicant tracking systems (ATS) and internal tools.
- Anticipate and resolve scheduling conflicts quickly and effectively.
- Support onboarding coordination and pre-employment logistics as needed.
- Collaborate with recruiting and operations teams to identify opportunities to streamline and improve scheduling processes.
- Assist with ad hoc administrative and project-based tasks within the Talent Acquisition team.
Qualifications
- 1+ year of experience in recruiting coordination, HR administration, or related operational support.
- Bachelor’s degree or equivalent combination of education and experience.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Proficiency with Google Workspace, MS Office, and scheduling tools (e.g., Outlook, Calendly, Greenhouse, or similar ATS).
- Professional, collaborative, and customer-service-oriented approach with a focus on maintaining confidentiality.
About the Company : A pioneer in autonomous driving technology, this company is transforming the way we move by developing fully self-driving vehicles designed to make transportation safer, more accessible, and sustainable. With cutting-edge AI, advanced sensors, and rigorous safety standards, it’s leading the charge toward a future where mobility is effortless and human error is eliminated from the roads."