At Kognitive Sales Solutions, we thrive when our people thrive. We're currently looking for a Junior Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to senior leaders. Given the dynamic nature of the executive landscape, we rely on junior executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Kognitive Core Values:
Trust & Respect:
Required skills and qualifications:
Kognitive Core Values:
Trust & Respect:
- Foster an environment built on trust and mutual respect, promoting open communication and collaboration
- Demonstrate a dedication to achieving high standards and continuous improvement in processes and practices
- Embrace a mindset that values learning, development, and adaptability to drive personal and organizational growth
- Approach challenges with a proactive and solutions-focused mindset, identifying opportunities for improvement
- Cultivate a workplace culture that is dynamic, energetic, and enjoyable, promoting positivity and team spirit
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives' travel logistics and activities, including accommodations, transportation, meals and expense management
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site. Taking minutes, recording notes during meetings and following up on action items
Required skills and qualifications:
- 1 plus years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employee