Job Description:
8a-5p EST Monday-Friday
- We are looking for a highly organized and proactive Recruiting Coordinator to support our Talent Acquisition team with day-to-day recruiting operations.
- In this role, you will be the backbone of the recruiting process—ensuring interviews are scheduled efficiently, calendars are managed smoothly, candidates receive timely communication, and recruiters can focus on building strong talent pipelines.
- This is a tactical, high-volume position ideal for someone who thrives in a fast-paced environment and enjoys keeping complex schedules and processes running seamlessly.
Key Responsibilities
- Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
- Manage and maintain recruiting calendars for multiple recruiters and hiring managers
- Act as the primary point of contact for candidates regarding interview scheduling and logistics
- Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
- Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
- Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
- Assist with generating recruiting reports and dashboards as requested
- Support offer letter preparation and background check coordination
- Help maintain a positive candidate experience throughout the recruiting process
- Perform other administrative and tactical recruiting tasks as assigned
Required Qualifications
- 1–3 years of experience in recruiting coordination, administrative support, HR, or a similar role
- Strong proficiency with calendar management
- Excellent written and verbal communication skills
- High level of organization and attention to detail
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Professional and friendly demeanor with strong customer service orientation
- Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
- Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace
Preferred Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field
- Previous experience in a high-volume recruiting environment
- Familiarity with recruiting best practices and candidate experience standards
What We’re Looking For
- A true team player who enjoys supporting others and making processes run smoothly
- Someone who is responsive, reliable, and proactive
- Strong problem-solving skills with the ability to anticipate needs
- Comfortable working with ambiguity and shifting priorities
- Passion for delivering an excellent experience to both candidates and internal teams