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Recognized as a “Best Place to Work Modern Healthcare” – Join a team where people come first. At Vital Care, we are committed to creating an inclusive, growth-focused environment where every voice matters.

Vital Care is the premier pharmacy franchise business with franchises serving a wide range of patients, including those with chronic and acute conditions. Since 1986, our passion has been improving the lives of patients and healthcare professionals through locally-owned franchise locations across the United States. We have over 100 franchised Infusion pharmacies and clinics in 35 states, focusing on the underserved and secondary markets. We know infusion services, and we guide owners along the path of launch, growth, and successful business operations.

What we offer:

• Comprehensive medical, dental, and vision plans, plus flexible spending, and health savings accounts.
• Paid time off, personal days, and company-paid holidays.
• Paid Paternal Leave.
• Volunteerism Days off.
• Income protection programs include company-sponsored basic life insurance and long-term disability insurance, as well as employee-paid voluntary life, accident, critical illness, and short-term disability insurance.
• 401(k) matching and tuition reimbursement.
• Employee assistance programs include mental health, financial and legal.
• Rewards programs offered by our medical carrier.
• Professional development and growth opportunities.
• Employee Referral Program.
  
  
  

Job Summary:

Hands on experience serving as the primary administrator for employee data changes in Paycor (new hires, job/comp changes, terminations, and data audits). Ensure Paycor data accuracy across HR, payroll, time & attendance, and benefits modules; troubleshoot and resolve HRIS/time issue.

Duties/Responsibilities:

Paycor HRIS Administration/Payroll Processing & Compliance:

• Process biweekly payroll accurately and on time; validate payable hours, commissions/bonuses, taxes, withholdings, and deductions prior to submission for approval.
• Audit timecard data and partner with leaders to resolve discrepancies (missed punches, edits, PTO approvals, etc.).
• Maintain and apply wage deductions, deposits, adjustments, 401(k) changes, benefit deductions, and garnishments appropriately.
• Ensure local, state, and federal tax setups are correct and remain compliant with wage and hour requirements; assist with regulatory filings as needed.
• Provide payroll support and respond to employee questions with a high level of confidentiality and customer service.
• Set up and process new hires appropriately, including coordination of payroll and benefit deductions.
• Produce scheduled and ad hoc Paycor reports for HR and business needs; support process improvements and HRIS best practices.
  
  
  

Benefits Reconciliation:

• Reconcile benefit deductions each pay period and monthly (medical/dental/vision, HSA/FSA as applicable, 401(k), voluntary benefits), ensuring Paycor deductions align to carrier/vendor billing.
• Identify and resolve deduction discrepancies (missed deductions, retro adjustments, term/leave impacts, eligibility timing), coordinating Paycor corrections and communicating with HR/Finance/vendors as needed.
• Support open enrollment and qualifying life events by ensuring accurate benefit setup, deduction timing, and employee record updates in Paycor.
  
  
  

Reporting & Payroll/GL Support:

• Compile payroll and HRIS data (garnishments, PTO, employee changes, insurance deductions) and provide reporting support to Accounting for payroll reconciliation and general ledger reporting.
• Maintain payroll and HRIS documentation and contribute to continuous improvements in payroll/HRIS processes.
  
  
  

Required Skills/Abilities:

• Strong proficiency in HRIS/payroll/timekeeping systems (Paycor preferred) and advanced Excel skills (e.g., XLOOKUP/VLOOKUP, PivotTables, data validation, reconciliation worksheets).
• Demonstrated ability to handle highly confidential information with discretion; strong organizational skills and ability to manage deadlines in a timely manner.
• Exceptional attention to detail and data accuracy.
• Analytical/problem-solving mindset; adaptable to change.
• Strong written/verbal communication and customer service orientation.
• Ability to manage multiple priorities in a fast-paced environment.
  
  
  

Education and Experience:

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field (or equivalent experience).
• 5+ years of payroll and HRIS administration experience, including multi-state payroll.
  
  
  

Preferred:

• Hands-on experience as a Paycor HRIS administrator (Paycor experience explicitly noted as a plus in the baseline JD).
• Benefits reconciliation experience across payroll deductions and vendor/carrier billing.
  
  
  

Physical Requirements:

• Sitting: Prolonged periods of sitting are typical, often for the majority of the workday.
• Keyboarding: Frequent use of a keyboard for typing and data entry.
• Reaching: Occasionally reaching for items such as files, documents, or office supplies.
• Fine Motor Skills: Precise movements of the fingers and hands for tasks like typing, using a mouse, and handling paperwork.
• Visual Acuity: Good vision for reading documents, computer screens, and other detailed work.
  
  
  

Be part of an organization that invests in you! We are reviewing applications for this role and will contact qualified candidates for interviews.

Vital Care Infusion Services is an equal-opportunity employer and values diversity at our company. We do not discriminate on the basis of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans’ status, or any other basis protected by applicable federal, state, or local law.

Vital Care Infusion Services participates in E-Verify.

This position could be a 30 hr full time employee or a 40 hr full time employee.