Remotehey

Job Title: Controller

Department: Finance

Reports To: Chief Executive Officer (CEO)/ Chief Financial Officer

Location: Remote

Date: December 2025

Salary: $100,000 - $125,000 + Bonus & Benefits

Company Description:

Founded in 2019, Viasox is an 8-figure eCommerce company revolutionizing diabetic foot care. As the first provider of fancy diabetic socks, we've expanded our line to include compression and ankle socks. Serving elderly North Americans with diabetes, our unique products combine style with functionality. Our commitment to customer satisfaction, strong marketing, and innovation has driven over $35M in sales. At Viasox, we value our employees, offering coaching, culture events, company dinners, an on-site gym, benefits plan, and entertainment facilities. Our team of over 30 employees is dedicated to making Viasox a household name in diabetic care.

For more information about Viasox visit www.viasox.com

Position Overview:

The Controller oversees Viasox’s day-to-day financial operations, ensuring accuracy, compliance, and timely financial reporting. This role manages the full accounting cycle, owns internal controls, leads the month-end close process, and supports the Fractional CFO with high-quality financial information. The Controller guides the financial team (bookkeeper & analyst) while ensuring strong operational discipline and accounting integrity.

Key Responsibilities:

Financial operations Leadership:

• Own the month-end and year-end close calendar, ensuring all reconciliations, journal entries, and schedules are accurate and complete 5 business days for month-end close and 60 days for year-end close.
• Review the Finance team’s (e.g., Corporate Accountant, Bookkeeper, etc.) entries, schedules, and reconciliations for accuracy and documentation quality.
• Maintain accounting policies, SOPs, and internal controls on Google Drive.

Financial Reporting & Analysis:

• Prepare monthly financial statements with variance explanations for CFO and CEO review within 5 business days after month-end.
• Support budgeting and forecasting processes in collaboration with the Financial Analyst.
• Maintain audit-ready files and lead compliance activities on Google Drive.

Cash Flow & Treasury Oversight:

• Monitor working capital and cash flow trends weekly, escalating risks to the CFO.
• Oversee AP/AR governance to support liquidity and operational needs.

Compliance & Government Filings:

• Lead accurate and timely GST/HST, sales tax, royalty, and payroll remittance submissions.
• Manage CRA, WSIB, bank reviews, and other external audits.

Team Leadership:

• Provide coaching and support to the Finance Team.
• Foster a culture of accuracy, documentation, process improvement, and accountability.

Communication and Collaboration:

• Act as the primary financial liaison to executive leadership, department heads, and external stakeholders.
• Communicate financial insights clearly, translating accounting data into actionable business recommendations.
• Lead or mentor accounting staff to ensure strong technical development and consistent quality of work.
• Ensure alignment between finance operations and broader organizational initiatives.

Organization and Time Management:

• Maintain a clear monthly accounting calendar to track all filing deadlines, payroll dates, and reconciliation checkpoints in Asana.
• Prioritize tasks to meet CRA, WSIB, and internal reporting deadlines without backlog or missed entries.

Problem Solving and Initiative:

• Troubleshoots reconciliation or data discrepancies by cross-referencing accounting books, bank, and platform reports.
• Suggests process improvements or automation opportunities that reduce manual work or prevent errors.
• Implement efficiencies using automation tools (e.g., OCR invoice capture, bank feed rules, reconciliation workflows).

Adaptability and Continuous Learning:

• Maintain the CPA code of Professional Conduct in all financial matters.
• Stay current on evolving accounting regulations, tax requirements, and financial compliance standards.

Cultural and Team Alignment:

• Build a culture of accountability, accuracy, collaboration, and continuous improvement.
• Contributes to a people-first, solutions-oriented culture that values transparency and continuous improvement.

Key Performance Indicators (KPIs):

1. Month-end close cycle time of 5 business days.
2. 100% of entries supported with audit-ready backup and/or working papers.
3. GST/HST and Royalty Reports completed and filed before deadline.
4. Respond to government and bank audit requests within 48 hours.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field
• 5–7+ years progressive accounting experience. Experience in E-commerce considered a strong asset.
• Strong technical knowledge of accrual accounting, reconciliations, and financial statements.
• Strong Excel skills
• Proficiency with QuickBooks Online (Plooto, Float, Fulfil, Xero, and Numeral is a bonus)
• CPA designation required.
• Thorough understanding of accounting principles and practices, including GAAP.
• Proficiency in financial analysis and forecasting techniques.
• Excellent communication and interpersonal skills, with the ability to effectively communicate financial information to non-financial stakeholders.