Who is Sam:
Sam connects startup-experienced professionals with high-growth companies through flexible, fractional and full-time engagements. We place operators and specialists who can step in quickly, work with urgency, and deliver meaningful impact in fast-paced environments.
Role Overview:
We’re hiring an Executive Assistant to work directly with the founder, with the opportunity to evolve into a Chief of Staff–type role over time.
This is not a traditional EA role. You will act as a central operator and buffer, helping the founder stay focused, organized, and executing at a high level while ensuring projects, communications, and priorities stay on track.
The role begins with high-impact administrative ownership (email, scheduling, prioritization), but will quickly expand into operational oversight, project tracking, and internal coordination.
What You’ll Own:
- Review and manage the founder’s inbox, identifying key priorities and action items
- Create a weekly action plan to help structure priorities and execution
- Track ongoing projects and ensure nothing falls through the cracks
- Follow up on tasks across the business to maintain accountability and momentum
- Support scheduling, coordination, and logistics related to events and operations
- Act as a central point of coordination for internal communication when needed
- Run weekly check-ins with the founder to review progress, gaps, and upcoming priorities
- Gradually take ownership of more operational responsibilities over time
What We’re Looking For:
- 3+ years experience in high-detail, fast-moving environments (hospitality, events, Airbnb, catering, logistics-heavy businesses preferred)
- Strong ability to organize chaos and bring structure to ambiguous workflows
- Excellent written communication and ability to synthesize information into clear action plans
- High level of ownership, follow-through, and accountability
- Comfortable working independently with minimal oversight
- Strong prioritization skills and ability to manage competing inputs
- Ability to proactively identify gaps and prevent things from slipping through the cracks
- Calm, steady presence when managing a founder with a fast-moving and nonlinear working style
Ideal Background:
- Executive Assistant, Operations Coordinator, or Project Manager experience
- Background in hospitality, events, Airbnb, or logistics-heavy environments
- Experience supporting founders or small teams in early-stage environments
- Interest in growing into an operations lead or Chief of Staff role over time
What Success Looks Like (First 30–60 Days):
- Founder has a clear, structured weekly plan and priorities
- Inbox is organized and actionable items are consistently surfaced
- Active projects are tracked and progressing without constant follow-up from the founder
- Fewer things fall through the cracks across the business
- Increased clarity, organization, and operational momentum
Role Details:
- ~5 hours per week to start
- Remote
- $35–$40/hour
- 1099 contractor role
- Opportunity to grow into a Chief of Staff–type position with expanded scope