About Our Client
Our client believes change happens on purpose. It champions the power and potential of nonprofits, igniting next-level impact with the team and technology built for purpose. Its powerful giving platform and stellar support enable tens of thousands of nonprofits to raise more, recruit more, and retain more, fueling maximum impact and raising the bar on what’s possible for the nonprofit sector. That's why, even as the nonprofit sector sees declines in giving, customers raise more year over year.
Our client is also in the business of creating thriving employees. Join a mission-driven culture built on core values of Simplify, Care and Act. It knows its people are the key to its success, and it's proud to be home to some of the most innovative and skilled individuals in the workforce today. Come feel invigorated and unstoppable.
About The Role
As the Executive Assistant, you will play an integral part of assessing departmental needs, balancing high-impact initiatives from leadership, and will often assist executives on bigger and more sensitive projects. This role provides support to the Chief Product Officer and the Chief Technology Officer as well as SVP and VP levels when necessary.
Key Responsibilities
- Strategically manage the day-to-day administrative tasks and high-level initiatives within the assigned functional departments.
- Prepare meeting agendas, attend meetings, and document all necessary items for executive leadership including appropriate meeting follow-ups.
- Event planning, and executing special projects including managing team-building events and large company offsites.
- Anticipate and coordinate materials and other needs for conferences, appointments and meetings.
- Partner with cross-functional teams and leaders to manage deadline pressures while providing proactive updates.
- Manage and negotiate contracts pertaining to event management, strategic planning and budget alignment.
- Administer cross-departmental reporting processes to allow leaders to have updates and insights into project and initiative progress, allowing for high level collaboration.
- Manage other administrative projects where needed.
Required Qualifications
- The ability to maximize efficiencies that allow for prioritization and execution against company initiatives.
- Strong professional communication skills and the ability to communicate effectively at all levels inside and outside of the organization.
- Desire to self-motivate, efficiently organize, and consistently meet deadlines.
- Drive to focus on people-oriented support and service, while exhibiting strong leadership skills.
- Ability to actively explore, learn, and responsibly integrate AI tools into daily tasks to drive efficiency and support the organization's mission.
Benefits
Health + Wellness
Access to generous health, vision, and dental insurance options as well as a healthcare service that offers convenient, confidential access to quality doctors 24/7, anytime, anywhere.
Time Off
A competitive PTO package that includes 20 PTO days, 3 flex days, 4 optional volunteer days, 12 paid holidays, as well as paid parental leave.
401k
A 401k match to help invest in your future.
Equipment
Everything needed to be successful, shipped directly to your door.
Compensation
The salary range for this position is $80,000 - $100,000. Eligibility for a discretionary bonus may apply. Actual compensation within the range will be dependent on skills, experience, qualifications, and location, as well as applicable employment laws.
Location
This is a permanent, full-time, fully remote position (within the U.S. and select Canadian Provinces only). Employees living in Indianapolis, IN are welcome to work from the company headquarters. Visa sponsorship or relocation assistance is not offered at this time.
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”