About Our Client
Our client is the world's largest interviewing company, transforming organizations globally. It provides a powerful system for technical leaders at various companies who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of the system are live, expert-led interviews, analytics designed to give leaders maximum visibility, and a robust interview performance dataset.
Key Responsibilities
As the Executive Assistant to the President, this role will be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment.
- Own and manage the President’s highly complex calendar across internal, external, and personal commitments, exercising strong judgment and exceptional attention to detail to prioritize competing demands and prevent issues before they arise.
- Execute day-to-day responsibilities with a high degree of independence while consistently communicating status, updates, risks, and decisions, ensuring full visibility without the need for micromanagement.
- Serve as a primary point of contact for senior U.S.-based and global stakeholders, including enterprise clients, investors, partners, and executive assistants to C-suite leaders, representing the President and the Founders’ Office with professionalism, warmth, and credibility.
- Independently manage executive communications, including drafting, editing, and sending high-stakes correspondence that reflects strong business judgment, polished business writing standards, and appropriate tone for enterprise audiences.
- Prepare the President for meetings by partnering with internal leaders and account owners to develop clear agendas, briefing materials, and contextual background; anticipate questions, surface risks, and flag missing information in advance.
- Coordinate closely with the Chief of Staff, Executive Business Partner to the CEO, and senior leadership on initiatives requiring tactical execution and cross-functional follow-through.
- Maintain disciplined systems to track priorities, decisions, action items, and follow-ups across multiple workstreams, ensuring accuracy, reliability, and zero dropped details.
- Support the planning and execution of Product and Engineering offsites, leadership meetings, internal events, and ad-hoc gatherings.
- Apply a continuous-improvement mindset, leveraging modern productivity tools, automation, and AI thoughtfully to increase efficiency and scale executive support.
- Work primarily during Pacific Time business hours, with flexibility to support early mornings, late evenings, and international travel when required.
Required Qualifications
- 5+ years of experience supporting C-suite executives or founders within U.S.-based technology companies or high-growth startups
- Communicate clearly and confidently with senior executives, enterprise clients, and external stakeholders
- Demonstrated experience representing executive leadership externally, balancing strong business acumen with warmth, discretion, and emotional intelligence in all interactions
- Proven ability to operate independently in high-expectation environments while maintaining consistent, proactive communication with executives and stakeholders
- Exceptional attention to detail, with a track record of managing complex calendars, competing priorities, and multiple deliverables
- Strong, well-defined organizational systems for prioritization, task tracking, and follow-through; trusted to manage multiple concurrent workstreams with minimal direction
- High degree of discretion and sound judgment when handling confidential information and making decisions on behalf of senior leaders
- Advanced proficiency with Google Workspace, Slack, Zoom, and modern collaboration tools, paired with a demonstrated efficiency mindset, including effective use of AI and automation where appropriate
- Ability to work flexible hours aligned to a Pacific Time executive schedule and global business needs
This position is only available to candidates residing in the following U.S. states: CO, FL, GA, KS, MO, NC, NV, SC, and WI. While the team operates 100% remotely, hiring is currently limited to these specific locations. Applications from other states will not be considered.
Immigration sponsorship is not available.
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”