About Our Client
Our client is a leading health and wellness platform, on a mission to help the world feel great through the power of better health. It is redefining healthcare by putting the customer first and delivering access to care that is affordable, accessible, and personal, from diagnosis to treatment to delivery. No two people are the same, so it provides access to personalized care designed for results. By normalizing health & wellness challenges and innovating on their solutions, it’s making better health outcomes easier to achieve.
Our client is a public company. For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below.
About the Role
Our client is seeking a highly organized and proactive Executive Assistant located in the Central Standard Time Zone (CST) to support senior leadership and their teams. This role is critical to ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.
Key Responsibilities
- Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
- Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.
- Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.
- Partner cross-functionally to support larger internal or external events as needed.
- Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
- Prepare and process expense reports in compliance with company policies.
- Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
- Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
- Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.
- Identify opportunities to improve administrative processes and implement more efficient systems.
Required Qualifications
- 5+ years of experience in an executive or senior-level administrative support role.
- Demonstrated experience managing complex calendars and coordinating travel arrangements.
- Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
- Exceptional organizational skills with strong attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
- Strong written and verbal communication skills.
- High level of integrity and ability to maintain confidentiality.
- Self-motivated with the ability to work independently while collaborating effectively across teams.
- Comfortable navigating organizational structures and building strong internal relationships.
- Willingness to travel occasionally (approximately 10–15%) if needed.
Benefits
- Competitive salary & equity compensation for full-time roles
- Unlimited PTO, company holidays, and quarterly mental health days
- Comprehensive health benefits including medical, dental & vision, and parental leave
- Employee Stock Purchase Program (ESPP)
- 401k benefits with employer matching contribution
- Offsite team retreats
Compensation
$120K – $145K
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”