Remotehey

About Our Client

The leading online personal styling service that helps people discover the styles they will love that fit perfectly so they always look - and feel - their best. Few things are more personal than getting dressed, but finding clothing that fits and looks great can be a challenge.

Our client solves that problem. By pairing expert stylists with best-in-class AI and recommendation algorithms, the company leverages its assortment of exclusive and national brands to meet each client's individual tastes and needs, making it convenient for clients to express their personal style without having to spend hours in stores or sifting through endless choices online. The organization was founded and is headquartered in San Francisco.

About the Team

The People and Culture team is committed to creating a fulfilling and inspiring place to work for all of the people who deliver that client experience - from our warehouse team to tech talent to merchants to stylists. The team prides itself on creating a fun and collaborative environment where problems are solved together. The organization is looking for bright, kind, and goal-oriented people and culture leaders to join the team.

About the Role

Our client is looking for an Executive Assistant who is bright, kind, and motivated by challenge to support its executives. This role will drive impact by providing effective and efficient administrative support & partnership. The successful candidate will join a team of creative problem solvers who are deeply connected to the people & culture of the organization and play a key role in creating a great employee experience.

You're excited about this opportunity because you will…

• Manage and organize CxO’s highly complex and demanding calendar.
• Be a calendar gatekeeper and general deputy of time, fielding internal and external scheduling requests and providing recommendations that are aligned with CxO’s and their team priorities.
• Collaborate with the internal executive support team and senior leadership, helping to coordinate meetings, agendas, related logistics, and changing plans.
• Be a sounding board and confidant to keep the CxO well informed and help facilitate their decision making.
• Handle highly confidential and/or sensitive company matters with discretion and tact.
• Proactively develop relationships with key internal partners.
• Provide support as needed for company all-hands meetings, internal events, offsites, and all related logistical and budget requirements. Compile receipts to submit timely and accurate expense reports.
• Provide valuable support to ensure board meetings run smoothly, including preparing meeting agendas and collating and distributing materials.
• Plan and coordinate travel, including air and ground transportation, hotel reservations, and itineraries.
• Partner with an in-office team to support the CxO as needed, ranging from catering needs to AV assistance.

They’re excited about you because…

• You have 3+ years of executive administration work supporting CxO level at a publicly traded company.
• You are driven to create great experiences for others and have a genuine passion for providing outstanding support.
• You practice emotional intelligence to deploy personalized support.
• You are at ease, yet professional, with senior leadership and executives, both internally and externally.
• You are a strategic partner in work that you do at any scale, from calendar jenga to being a sounding board for your executives.
• You are a compelling communicator (written & interpersonal), creating clarity for others by delivering the right info, at the right time, in the right way.
• You proactively predict big picture impacts of everyday decisions & think through the logistics to create efficiencies.
• You have the ability to be agile at a moment’s notice, acting in ambiguity while exercising good judgment and discretion in all tasks.
• You know how to prioritize and multitask against multiple projects and deadlines while having a strong attention to detail and care for the quality of execution.
• You’re able to lift up to 50lbs when needed.
• You are fluent in all Google Workspace tools.

Why you’ll love working with us

• The team is a group of bright, kind people who are motivated by challenge. Integrity, innovation, and trust are valued. You’ll bring these characteristics to life in everything you do.
• A community of diverse perspectives is cultivated— all voices are heard and valued.
• The organization is innovative and leverages its strengths in fashion and tech to disrupt the future of retail.
• The team wins together, commits to its work, and celebrates grit together because strong relationships are valued.
• The future is boldly created while keeping equity and sustainability at the center of all that is done.
• Ownership of work is encouraged, and individuals are energized by solving problems through a growth mindset lens. Thinking broadly and creatively through every situation creates meaningful impact.
• Comprehensive compensation packages and inclusive health and wellness benefits are offered.

Compensation and Benefits

This role will receive a competitive salary and benefits. The salary for US-based employees hired into this role will be aligned with the range below, which includes three geographic areas. A variety of factors are considered when determining someone’s compensation–including a candidate’s professional background, experience, location, and performance. In addition, the position is eligible for medical, dental, vision, and other benefits.

Salary Range

$81,000—$125,000 USD

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”