About Our Client
A growing group of software companies serving various industries and member-based organizations is seeking talented individuals. This organization provides technology and operational support that powers payments, memberships, CRM, and events. The company culture is built on trust, collaboration, and shared success.
About The Role
Our client is seeking a detail-oriented Executive Assistant to their Chief Technology Officer who thrives in a fast-paced tech environment. The ideal candidate is able to stay five steps ahead, manage priorities with finesse, and ensure nothing falls through the cracks.
Responsibilities
- Manage a complex, ever-changing calendar across multiple time zones.
- Proactively coordinate internal and external meetings, prepare agendas, and ensure materials are organized and accessible.
- Organize domestic and international travel including itineraries, accommodations, and special arrangements.
- Draft and manage executive communications with professionalism and confidentiality.
- Track action items and follow up with teams to ensure timely execution of key projects.
- Support strategic initiatives by gathering information, conducting research, and preparing reports.
- Liaise with key stakeholders across departments and assist in cross-functional collaboration.
- Maintain discretion with sensitive information and apply sound judgment in all interactions.
- Occasionally support virtual team-building activities, events, and leadership offsites.
Requirements
- 8+ years of experience as an Executive Assistant supporting senior executives in technology or corporate environments.
- Proven success managing busy calendars, inboxes, and complex travel in a remote setting.
- Tech-savvy, with advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and virtual collaboration tools like Zoom, Slack, or Teams.
- Excellent written and verbal communication skills.
- Highly organized, proactive, and comfortable making decisions in fast-moving environments.
- Ability to handle confidential information with integrity.
- Strong relationship-building skills across levels and functions.
- A calm, poised demeanor—even under pressure.
- Bachelor’s degree preferred but not required.
Excited about this role but don’t meet every single requirement?
Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification. The company is dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, you are encouraged to apply anyway. You may be just the right candidate for this or other roles.
The Company offers a comprehensive employee benefits program, including:
- Medical, dental, and vision insurance options
- 100% Employer paid short/long term disability
- Basic Life
- 401K option with company match
- Flexible paid personal/vacation time built on mutual trust and accountability
- 10 sick days annually
- 10 company paid holidays
- Paid parental leave
- Culture that values work/life balance and celebrates successes
Salary Range
$80-100,000 USD
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”