Remotehey

About Our Client

Our client is redefining trust in the digital age. Its patented voice and video authentication, fraud detection, and deepfake detection technologies protect some of the world’s largest banks, insurers, retailers, and healthcare leaders. As AI-driven threats evolve in the form of synthetic voices, deepfakes, face swapping, and more, the organization's solutions stay ahead, helping ensure that the real human and the right human are recognized.

Fortune 500 enterprises trust our client to secure voice interactions, and with significant ARR, it is entering its next phase of innovation and growth, backed by world-class investors.

Key Responsibilities

Our client is hiring an Executive Assistant to support its CEO as a trusted partner and operational extension. This role requires strong judgment, discretion, and the ability to anticipate needs in a dynamic, fast-moving environment. The Executive Assistant will help the CEO and leadership team focus on what drives the most impact by managing time, priorities, and communication with precision and insight.

Time and prioritization

• Manage the CEO’s schedule with a clear understanding of business priorities and strategic goals.
• Take a data-informed approach to how time is allocated, helping the CEO stay focused on what matters most.
• Anticipate needs, balance competing priorities, and continuously refine scheduling practices to support efficiency and energy.

Scheduling, travel, and logistics

• Coordinate complex domestic and international travel, agendas, and briefings.
• Anticipate changes, resolve issues quickly, and support smooth transitions between engagements.

Preparation and follow-through

• Prepare meeting briefs, background materials, and talking points.
• Track decisions and action items to ensure consistent follow-up and accountability across the organization.

Communication and relationship management

• Draft and review internal communications to ensure clarity and alignment with the CEO’s voice and intent.
• Serve as a liaison between the CEO, executive team, board members, and external partners with professionalism and discretion.

Operational effectiveness

• Introduce lightweight systems that improve follow-through, communication, and visibility.
• Create a structure that helps the CEO and leadership team move quickly without added complexity.

Innovation and technology

• Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
• Stay curious about new technology that can make executive operations smarter and faster.

Confidentiality and trust

• Handle sensitive information with discretion and professionalism.
• Build trusted relationships across all levels of the organization and maintain confidentiality at all times.

Required Qualifications

• Highly organized, composed, and decisive under pressure.
• Trusted partner who exercises strong judgment and anticipates needs.
• Skilled communicator who can represent the CEO with professionalism and care.
• Operates with urgency, curiosity, and a solutions mindset.
• Comfortable balancing strategic support with hands-on execution.
• 5+ years as an Executive Assistant, including at least 2 years supporting a C-level executive; CEO experience strongly preferred.
• Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

Preferred Qualifications

• Experience coordinating board or executive-level materials is a plus.

About the Role's Progression

Within 30 days, you’ll

• Learn the CEO’s priorities, communication style, and relationships.
• Build trust through reliable follow-through and early support of executive routines.

Within 60 days, you’ll

• Establish clear rhythm and structure around scheduling, meetings, and communication.
• Begin managing priorities and resolving conflicts with minimal oversight.

Within 90 days, you’ll

• Fully own the CEO’s operating cadence, anticipating needs and identifying areas for efficiency.
• Implement small improvements that simplify how information and time are managed.

What the Organization Offers

As a part of the organization, you’ll have a direct impact on its growing list of products and the future of security in the voice-driven economy. The organization hires great people and takes care of them.

• Competitive compensation, including equity for all employees.
• Unlimited Paid Time Off (PTO).
• Company-wide rest days where the entire company rests and recharges.
• Generous health and welfare plans to choose from.
• Best-in-class Health Savings Account (HSA) employer contribution.
• Affordable vision and dental plans for you and your family.
• Employer-provided life and disability coverage with additional supplemental options.
• Paid Parental Leave - Equal for all parents, including birth, adoptive & foster parents.
• Identity protection.
• Remote-first culture with opportunities for in-person team events.
• Recurring monthly home office allowance.
• Opportunities for fun with happy hours, games, drinks and snacks, and monthly massages.
• Remote and in-person team activities.
• Company holidays.
• Annual professional development and learning benefit.
• Choice of Apple MacBook Pro.
• Retirement plan with competitive 401(k) match.
• Wellness Program, including Employee Assistance Program, 24/7 Telemedicine.

Organizational Values

• Audaciously Innovate - Continue to change the world, and the way people safely engage and interact with technology. As first principle thinkers, challenge standards, take risks and learn from mistakes in order to make positive change and continuous improvement. Believe nothing is impossible.

• Evangelical Customers for Life - Delight, inspire and empower customers from day one and for life. Create a partnership and experience that results in a shared passion. Be champions for customers, and customers become champions, creating a universal commitment to one another.

• Execution Excellence - Do what is said and say what is done. Be accountable for making tough decisions and necessary tradeoffs to deliver quality and effective solutions on time.

• Win as a Company - Every time the company wins, it wins as a company. Every time it loses, it loses as a company. Break down silos, support one another, embrace diversity and celebrate successes. Be better together.

• Make a Difference - Every day there is an opportunity to make a positive impact. Operate with dedication, passion, and uncompromising integrity, creating a safer, more secure world.

Note:

“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”