We are looking for an Executive Assistant for a large, global B2B high-tech company. In this role, you will be handling end-to-end travel (flight, hotel, car, visa, etc.) arrangements for senior leaders (VP+). You will align agendas, coordinate meeting rooms, assist with food orders, and handle other meeting needs, as well as expense management duties, which include submitting expense reports and receipts in a timely manner.
This is an 8.5-month contract (extensions likely), 40 hours per week, remote role in the US.
This is a W2 employee of Stage 4 Solutions. Health benefits and 401K are offered.
Responsibilities
Please feel free to forward this job post to others you think may be interested.
Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.
Compensation: $60 – $64.28/hr on W2
This is an 8.5-month contract (extensions likely), 40 hours per week, remote role in the US.
This is a W2 employee of Stage 4 Solutions. Health benefits and 401K are offered.
Responsibilities
- Handle end-to-end travel (flight, hotel, car, visa, etc.) arrangements for senior leaders (VP+)
- In-office meeting management: align agendas, coordinate meeting rooms, assist with food orders, and handle other meeting needs.
- Expense management duties, which include submitting expense reports and receipts in a timely manner.
- Coordinating with other Executive Assistants when applicable.
- 3+ years of administrative assistant experience
- Proactive, one step ahead work ethic, attitude, and approach
- Multi-taking is not an issue for you; you're able to juggle multiple calendars, teams, and requests. And be flexible in response to changing priorities and needs
- Superior communication skills with the ability to work across all levels, internally and with agencies
- Ability to drive schedules and agendas with a deeper understanding of context
- Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
- Superior communication skills with the ability to work across all levels, internally and with agencies
- High level of confidentiality, discernment, and judgment
- Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
- Technically proficient with Outlook, Word, PowerPoint, Zoom, Concur, etc.
Please feel free to forward this job post to others you think may be interested.
Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.
Compensation: $60 – $64.28/hr on W2