About The Company
Cox Automotive is a leading innovator in the automotive industry, dedicated to transforming how people buy, own, sell, and use vehicles. With a portfolio of iconic brands such as Autotrader, Kelley Blue Book, vAuto, and Manheim, Cox Automotive leverages groundbreaking technology and a customer-centric approach to deliver exceptional experiences for drivers and dealers alike. The company fosters a collaborative, inclusive, and dynamic work environment that encourages professional growth and innovation. Cox Automotive's commitment to excellence and integrity makes it a trusted partner in the automotive ecosystem, continuously striving to enhance industry standards and customer satisfaction.
About The Role
The Executive Assistant I provides comprehensive administrative support to multiple senior executives within Cox Automotive. This role demands a high level of professionalism, discretion, and integrity, as it involves managing sensitive information and complex schedules. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and the capacity to adapt swiftly in a fast-paced environment. Responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and supporting various departmental projects. The Executive Assistant I acts as a key point of contact for internal and external stakeholders, ensuring seamless communication and operational efficiency. Additionally, this role involves supporting team events, onboarding new employees, and assisting with special projects, contributing to the overall success of the executive team and the organization.
Qualifications
Cox Automotive is an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants and employees will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law. We provide reasonable accommodations for qualified individuals with disabilities and are dedicated to fostering a workplace free from discrimination and harassment. Applicants must be authorized to work in the United States without sponsorship now or in the future.
Cox Automotive is a leading innovator in the automotive industry, dedicated to transforming how people buy, own, sell, and use vehicles. With a portfolio of iconic brands such as Autotrader, Kelley Blue Book, vAuto, and Manheim, Cox Automotive leverages groundbreaking technology and a customer-centric approach to deliver exceptional experiences for drivers and dealers alike. The company fosters a collaborative, inclusive, and dynamic work environment that encourages professional growth and innovation. Cox Automotive's commitment to excellence and integrity makes it a trusted partner in the automotive ecosystem, continuously striving to enhance industry standards and customer satisfaction.
About The Role
The Executive Assistant I provides comprehensive administrative support to multiple senior executives within Cox Automotive. This role demands a high level of professionalism, discretion, and integrity, as it involves managing sensitive information and complex schedules. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and the capacity to adapt swiftly in a fast-paced environment. Responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and supporting various departmental projects. The Executive Assistant I acts as a key point of contact for internal and external stakeholders, ensuring seamless communication and operational efficiency. Additionally, this role involves supporting team events, onboarding new employees, and assisting with special projects, contributing to the overall success of the executive team and the organization.
Qualifications
- High School Diploma or GED required; Associate’s or Bachelor’s degree preferred
- Minimum of 5 years of executive-level administrative experience or equivalent
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to handle multiple tasks simultaneously with attention to detail
- High level of confidentiality and discretion
- Resourceful, proactive, and self-motivated with minimal supervision
- Experience with digital devices and new technologies
- Ability to interpret and respond to ambiguous requests effectively
- Organize and manage meetings, including securing venues, preparing materials, and coordinating logistics such as catering and transportation
- Manage VP’s appointment schedules, including planning, scheduling, and prioritizing meetings and conference calls
- Arrange all travel and accommodations for executives, including detailed itineraries
- Coordinate scheduling of meetings and conference rooms, supporting virtual and in-person events
- Facilitate and troubleshoot technology platforms for meetings, such as MS Teams
- Greet and assist guests, ensuring a welcoming environment
- Support group meetings and offsite events, including logistics and agenda management
- Assist with onboarding processes for new employees, including space setup and supply procurement
- Support team-wide events, including planning, logistics, and execution
- Prepare and manage expense reports, including P-card management and budget tracking
- Compile, analyze, and prepare reports, memos, and presentations as needed
- Maintain organizational charts, employee reference lists, and department documentation
- Coordinate office moves and facilities-related activities
- Attend staff meetings and assist with executive preparations for various activities
- Serve as a backup for other administrative staff when required
- Support special projects within the Marketing department and other initiatives as assigned
- Competitive salary and comprehensive healthcare options for individuals and families
- Generous 401(k) retirement plan with company matching contributions
- Opportunities for professional development and continuing education
- Inclusive parental leave policies and fertility coverage
- Adoption assistance and flexible work arrangements
- Additional perks such as pet insurance, employee discounts, and wellness programs
- Paid time off including sick leave, holidays, bereavement, voting, jury duty, volunteer, military, and parental leave
Cox Automotive is an Equal Employment Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants and employees will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law. We provide reasonable accommodations for qualified individuals with disabilities and are dedicated to fostering a workplace free from discrimination and harassment. Applicants must be authorized to work in the United States without sponsorship now or in the future.