💻 Executive Assistant / Chief of Staff – eCommerce (AI-Enabled)
📍 Location: (Remote)
🕒 Must be willing to work US Eastern Time (EST) hours
🎯 Mission
Provide high-level support to multiple C-level executives — managing executive priorities, communications, and projects with precision, speed, and AI-enhanced efficiency. Your work ensures the leadership team can focus on strategy, product innovation, brand, and key partnerships, while all operational and administrative details run flawlessly.
🔑 Core Responsibilities
Inbox & Communication Management
- Draft, edit, and send emails and Slack messages on behalf of the executives
- Represent each executive’s voice accurately with minimal edits
- Use AI to summarize, prioritize, and respond efficiently
Meeting & Calendar Management
- Schedule, coordinate, and optimize meetings with teams, partners, and vendors
- Prepare concise pre-meeting briefs: status updates, open issues, and decisions needed
- Track follow-ups and ensure accountability across departments
Project & Task Execution
- Support key initiatives by managing timelines, resources, and communication
- Use AI and productivity tools to streamline workflows and increase organizational efficiency
- Proactively identify issues and propose solutions
Research & Business Support
- Conduct research on vendors, tools, and opportunities
- Summarize findings into actionable, decision-ready recommendations
- Leverage AI to generate insights, reports, and proposals
Process & Efficiency Improvements
- Implement AI-driven systems to automate repetitive tasks
- Continuously refine processes to save time and reduce friction
- Maintain digital organization for easy retrieval of information
🧩 Ideal Candidate Profile
- Right-hand mindset: Treats executive priorities as their own
- Exceptional judgment & communication: Confident in writing, calls, and meetings
- Proactive executor: Closes loops, solves problems, and anticipates needs without being asked
- AI-savvy: Experienced with AI tools for writing, summarizing, scheduling, and workflow automation
- Highly organized & detail-oriented: Can manage multiple priorities across three executives
- Time-aligned: Must work full-time US Eastern Time (EST) hours
📊 Success Metrics
- Zero dropped follow-ups from meetings or projects
- Emails/messages accurately reflect executive voice with minimal revisions
- Meetings are pre-briefed and action-ready
- Efficiency gains implemented via AI and workflow improvements