Job Title: Executive Administrative Assistant
Contract: 12-months, potential for conversion
Remote, EST Hours
Pay: $35-42 hourly
Job Description:
- We are seeking a highly organized and proactive Executive Administrative Assistant to support the Head of Health Equity & Clinical Innovation in Drug Development.
- This critical role will enable operational excellence and strategic alignment by ensuring seamless administrative support during a high-growth period for the function.
- The ideal candidate is an independent self-starter with exceptional communication, discretion, and time management skills—ready to step into a fast-paced environment and contribute from day one.
- Executive Support
- Provide high-level administrative support to the Head of Health Equity & Clinical Innovation
- Manage complex calendar scheduling and coordination of internal and external meetings
- Organize domestic travel logistics, including transportation, lodging, and itineraries
- Process expense reports and reimbursement submissions in compliance with company policy
- Prioritize, flag, and help manage critical email and scheduling follow-ups
- Team & Stakeholder Support
- Coordinate scheduling and logistics for internal team meetings, including drafting and distributing agendas, pre-reads, and key updates
- Build strong working relationships across cross-functional teams and with external stakeholders
- Serve as a central point of contact for internal partners, external collaborators, and vendors
- Support onboarding of new hires and contractors by helping prepare agendas, materials, and orientation logistics
- Monitor team communications and deadlines to anticipate and proactively address administrative needs