About The Company
Definiti is a leading national retirement services organization dedicated to helping clients effectively manage and administer their retirement plans. With a focus on innovation and client-centric solutions, Definiti strives to define what’s possible and guide clients toward a secure financial future. The company emphasizes a collaborative, growth-oriented culture and supports professional development through comprehensive training, industry credentials, and certifications. Most roles are designed to be fully remote, reflecting the company's commitment to flexibility and modern work practices. Definiti’s mission is to improve and secure retirements while fostering a dynamic environment where employees can thrive and make a meaningful impact.
About The Role
The Executive Administrative Assistant at Definiti plays a vital role in supporting the executive committee by providing exceptional organizational and administrative support. This hybrid position, based in Cary, NC, requires someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities efficiently. The role involves calendar management, travel coordination, event planning, and office administration duties. The ideal candidate will be proactive, discreet, and capable of operating independently in a fast-paced environment. This position offers an opportunity to contribute to the organization’s success while developing professional skills in a supportive, remote-friendly setting.
Qualifications
Definiti is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. We believe in fostering a workplace where everyone can thrive and contribute to our shared success.
Definiti is a leading national retirement services organization dedicated to helping clients effectively manage and administer their retirement plans. With a focus on innovation and client-centric solutions, Definiti strives to define what’s possible and guide clients toward a secure financial future. The company emphasizes a collaborative, growth-oriented culture and supports professional development through comprehensive training, industry credentials, and certifications. Most roles are designed to be fully remote, reflecting the company's commitment to flexibility and modern work practices. Definiti’s mission is to improve and secure retirements while fostering a dynamic environment where employees can thrive and make a meaningful impact.
About The Role
The Executive Administrative Assistant at Definiti plays a vital role in supporting the executive committee by providing exceptional organizational and administrative support. This hybrid position, based in Cary, NC, requires someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities efficiently. The role involves calendar management, travel coordination, event planning, and office administration duties. The ideal candidate will be proactive, discreet, and capable of operating independently in a fast-paced environment. This position offers an opportunity to contribute to the organization’s success while developing professional skills in a supportive, remote-friendly setting.
Qualifications
- High school diploma or GED required
- 5+ years of experience as an Administrative Assistant or similar role
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Experience with virtual meeting platforms such as Microsoft Teams or equivalent
- Familiarity with file-sharing tools like Microsoft SharePoint and Citrix ShareFile
- Strong organizational and planning skills
- Excellent written and verbal communication abilities
- Ability to handle multiple priorities with keen attention to detail
- Sound judgment and discretion in handling confidential information
- Availability during Eastern work hours and willingness to travel occasionally
- Manage and maintain the calendars of executive committee members, ensuring efficient scheduling and meeting organization
- Coordinate travel arrangements, including flights, hotels, and meals, adhering to company policies
- Prepare and distribute meeting agendas, follow-up on action items, and ensure timely completion of tasks
- Assist with planning and executing company events and offsite meetings
- Operate and maintain office equipment such as copiers, scanners, and communication systems
- Support efforts to transition towards a paperless office environment
- Communicate effectively with clients, vendors, and internal teams to facilitate smooth operations
- Ensure all work meets quality standards and company procedures are followed
- Support administrative functions such as filing, data entry, and document management
- Assist with ad hoc projects and administrative tasks as needed
- Remote-first work environment with flexible scheduling options
- 401(k) plan with up to 4% company match
- Generous paid time off (PTO) policy, including flexible PTO, paid holidays, and floating holidays
- Paid parental leave to support work-life balance
- Comprehensive medical, dental, and vision insurance options with subsidized premiums
- Company-paid life insurance and short-term disability coverage
- Eligibility for performance-based bonus plans
- Opportunities for professional growth and industry certification support
Definiti is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. We believe in fostering a workplace where everyone can thrive and contribute to our shared success.