About The Company
Palm Beach State College (PBSC) is a renowned educational institution committed to fostering an inclusive and dynamic learning environment. As a leading community college in Florida, PBSC offers a diverse range of academic programs, workforce training, and continuing education opportunities designed to meet the evolving needs of students and the local community. The college prides itself on its innovative approach to education, dedicated faculty, and a supportive atmosphere that encourages personal and professional growth. PBSC's mission is to inspire hope, advance skills, and transform lives through accessible, high-quality education and community engagement.
About The Role
The Executive Administrative Assistant at Palm Beach State College provides high-level administrative support to department leaders and staff, ensuring smooth and efficient operations. Under limited supervision, this role involves compiling information, preparing detailed reports, managing complex schedules, and handling confidential communications with discretion. The position requires a proactive individual capable of multitasking and prioritizing tasks effectively to support departmental objectives. The assistant acts as a liaison among various college departments, external agencies, and community stakeholders, fostering positive relationships and ensuring timely information flow. Responsibilities also include managing records, assisting with budget and procurement processes, and supporting project monitoring to ensure compliance and effectiveness. The role is vital in maintaining organizational efficiency and supporting the college’s mission by enabling leadership to focus on strategic initiatives.
Qualifications
Palm Beach State College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We encourage all qualified individuals to apply and welcome diverse perspectives and experiences to enrich our community.
Palm Beach State College (PBSC) is a renowned educational institution committed to fostering an inclusive and dynamic learning environment. As a leading community college in Florida, PBSC offers a diverse range of academic programs, workforce training, and continuing education opportunities designed to meet the evolving needs of students and the local community. The college prides itself on its innovative approach to education, dedicated faculty, and a supportive atmosphere that encourages personal and professional growth. PBSC's mission is to inspire hope, advance skills, and transform lives through accessible, high-quality education and community engagement.
About The Role
The Executive Administrative Assistant at Palm Beach State College provides high-level administrative support to department leaders and staff, ensuring smooth and efficient operations. Under limited supervision, this role involves compiling information, preparing detailed reports, managing complex schedules, and handling confidential communications with discretion. The position requires a proactive individual capable of multitasking and prioritizing tasks effectively to support departmental objectives. The assistant acts as a liaison among various college departments, external agencies, and community stakeholders, fostering positive relationships and ensuring timely information flow. Responsibilities also include managing records, assisting with budget and procurement processes, and supporting project monitoring to ensure compliance and effectiveness. The role is vital in maintaining organizational efficiency and supporting the college’s mission by enabling leadership to focus on strategic initiatives.
Qualifications
- High school diploma or GED, with additional relevant training or certification.
- Minimum of three years of related administrative experience.
- Proficiency in Microsoft Office Professional or similar applications.
- Knowledge of office management and administrative procedures.
- Excellent customer service skills and ability to communicate effectively both verbally and in writing.
- Strong attention to detail and effective time management skills.
- Ability to analyze problems, prioritize tasks, and manage multiple responsibilities simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Ability to interact positively with diverse populations, including students, faculty, staff, and external stakeholders.
- Regular physical attendance and the ability to perform tasks requiring manual dexterity and physical movement.
- Perform confidential administrative duties, including compiling reports, managing correspondence, and maintaining records.
- Monitor and coordinate various projects to ensure compliance and effectiveness.
- Answer inquiries, screen calls, research information, and respond to requests efficiently from internal and external sources.
- Draft and prepare complex correspondence, reports, and presentations for departmental use.
- Serve as a liaison among college departments, faculty, staff, students, and external agencies.
- Maintain and organize records, databases, logs, and financial documents such as purchase orders and expense reports.
- Manage and coordinate calendars, schedule appointments, meetings, and reserve facilities as needed.
- Assist in budget management, including tracking funding, expenses, and preparing financial documentation.
- Support procurement processes by assisting in the preparation of purchase orders and related documentation.
- Acquire knowledge of other staff duties to serve as a backup when necessary.
- Perform other related duties as assigned to support departmental and college objectives.
- Tuition fee waiver at Palm Beach State College and tuition reimbursement programs.
- Comprehensive health benefits including medical, dental, and vision coverage.
- Disability, life insurance, and parental leave options.
- Generous paid time off including vacation, sick leave, holidays, and college breaks.
- Potential remote or hybrid work arrangements.
- Access to wellness programs, stress management resources, and health-related apps.
- Opportunities for professional development through workshops, leadership programs, and training.
- Participation in state retirement plans with options for voluntary 403(b) and 457 plans.
Palm Beach State College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class under applicable law. We encourage all qualified individuals to apply and welcome diverse perspectives and experiences to enrich our community.