Remotehey

🧭 We're Hiring: Executive Administrative Assistant (Remote – Based in Switzerland 🇨🇭)

You keep the wheels turning, the calendars aligned, and the chaos... contained. 🗂️🧠

👋 Who We Are

We’re an agile, international team working at the intersection of [insert industry – e.g., technology, sustainability, health, etc.]. Headquartered in Switzerland and connected across borders, we move fast, think big, and appreciate the small details — like perfectly brewed espresso and typo-free emails. ☕

💼 What You'll Do

You're the right hand to our executive leadership — anticipating needs, organizing the unorganizable, and making it all look effortless. Whether it’s scheduling a multi-time-zone board meeting or drafting polished communications, you’ll be the backbone of our daily operations.

You will:

• 📅 Manage calendars, coordinate meetings, and wrangle schedules across continents and time zones
• ✉️ Handle email communications and prioritize inboxes with sharp judgment and discretion
• 📝 Prepare documents, reports, presentations, and meeting briefs (with polish!)
• 🧳 Arrange travel plans and itineraries that actually make sense
• 🔐 Handle confidential information with the highest level of integrity
• 💬 Act as the point of contact between executives, clients, and internal teams

✅ You’re Perfect for This Role If You…

• Have 3+ years of experience supporting senior-level executives
• Communicate clearly, kindly, and confidently in English (German and/or French = big bonus 🇩🇪🇫🇷)
• Are an organizational ninja 🥷 — you're three steps ahead and love a good checklist
• Know your way around tools like Google Workspace, Zoom, Slack, and project platforms like Notion or Asana
• Are based in Switzerland (this is important for compliance and availability)
• Handle fast-paced environments with grace, humor, and a proactive mindset

🌍 Why You'll Love Working With Us

• 💻 100% remote within Switzerland — work from anywhere with Wi-Fi and peace
• ⏰ Flexible working hours, so you can make space for life
• 📚 Annual professional development budget
• 🧘‍♀️ Wellness stipend (because burnout is not in the job description)
• ✈️ Occasional team retreats (we’ve done Alps hikes and spa days, just saying…)

📩 How to Apply

Send us:

• Your resume
• A short note or video telling us your proudest “organized chaos” success story
• Your favorite calendar hack or shortcut (we’re always learning)
• ✨ Pro tip: Mention your favorite Swiss city or canton in your application so we know you read all the way. (Zürich? Geneva? Appenzell?)