About The Company
Palm Beach State College (PBSC) is a renowned institution dedicated to fostering an inclusive and innovative learning environment. Located in the vibrant community of Palm Beach County, PBSC is committed to inspiring hope, advancing skills, and transforming lives through quality education and community engagement. The college prides itself on its diverse student body and its mission to provide accessible, high-quality education that prepares students for successful careers and lifelong learning. With a focus on workforce development, academic excellence, and community partnership, PBSC continues to be a leader in higher education in Florida and beyond.
About The Role
The Executive Administrative Assistant at Palm Beach State College plays a vital role in supporting the administrative functions within the department. Under limited supervision, this position is responsible for providing high-level administrative support, including compiling information for reports, managing project tracking, and handling confidential communications. The role demands a professional with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The Assistant acts as a liaison among various college departments, faculty, staff, and external stakeholders, ensuring smooth operations and efficient communication. The position also involves scheduling, record management, and assisting with budget-related tasks, contributing to the overall efficiency of the department and the college’s mission.
Qualifications
Palm Beach State College is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with applicable laws and regulations.
Palm Beach State College (PBSC) is a renowned institution dedicated to fostering an inclusive and innovative learning environment. Located in the vibrant community of Palm Beach County, PBSC is committed to inspiring hope, advancing skills, and transforming lives through quality education and community engagement. The college prides itself on its diverse student body and its mission to provide accessible, high-quality education that prepares students for successful careers and lifelong learning. With a focus on workforce development, academic excellence, and community partnership, PBSC continues to be a leader in higher education in Florida and beyond.
About The Role
The Executive Administrative Assistant at Palm Beach State College plays a vital role in supporting the administrative functions within the department. Under limited supervision, this position is responsible for providing high-level administrative support, including compiling information for reports, managing project tracking, and handling confidential communications. The role demands a professional with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The Assistant acts as a liaison among various college departments, faculty, staff, and external stakeholders, ensuring smooth operations and efficient communication. The position also involves scheduling, record management, and assisting with budget-related tasks, contributing to the overall efficiency of the department and the college’s mission.
Qualifications
- High school diploma or GED, with additional training relevant to the position
- Minimum of three years of related administrative experience
- Proficiency in Microsoft Office Professional or similar applications
- Excellent customer service skills
- Strong attention to detail and effective time management
- Ability to analyze problems and develop solutions
- Effective verbal and written communication skills
- Ability to interact positively with diverse populations
- Maintain strict confidentiality and discretion
- Regular physical attendance and ability to perform physical tasks such as reaching, stooping, and standing for extended periods
- Perform confidential administrative support duties, including compiling reports and managing project tracking systems like TeamDynamix
- Respond to inquiries from citizens, officials, faculty, staff, and external agencies promptly and professionally
- Draft and prepare complex correspondence and inform supervisors of actions taken
- Act as a liaison among various college departments and external stakeholders to facilitate communication and coordination
- Maintain and organize records, databases, logs, and financial documentation
- Manage and coordinate calendars, schedule appointments, meetings, and reserve facilities as needed
- Assist in the preparation of electronic purchase orders, expense reports, and budget transfers
- Support departmental record-keeping, including tracking funding and expenses through complex spreadsheets
- Acquire knowledge of other staff duties and serve as a backup when necessary
- Perform additional job-related duties as assigned to support departmental and college objectives
- Tuition fee waiver at Palm Beach State College and tuition reimbursement programs
- Health insurance including medical, dental, and vision coverage
- Disability and life insurance options
- Parental leave and access to wellness programs
- Generous paid time off including vacation, sick leave, holidays, and breaks
- Potential remote or hybrid work arrangements
- Professional development opportunities such as leadership programs and workshops
- Retirement plan options including state retirement and voluntary 403(b) and 457 plans
Palm Beach State College is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status in accordance with applicable laws and regulations.