EVENT MANAGER
General Summary
The Event Manager is responsible for the day-to-day planning and execution of small- to medium-sized meetings, events, and larger conferences. This position serves as the primary project manager for assigned events while providing dedicated operational support to SK Life Science initiatives.
Essential Functions
WORKPLACE LOCATION REQUIREMENTS
We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.
Travel Requirements
Ability to travel at least 25% per year.
Scheduling Requirements
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.
Essential Physical Functions And Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together.
Benefits include:
Join us at Etherio and become part of a team where your work has purpose, your growth is championed, and your results are rewarded. If you're excited to help shape exceptional experiences and build lasting connections, we’d love to meet you.
Etherio is committed to embracing diversity and inclusion in our hiring practices
and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].
General Summary
The Event Manager is responsible for the day-to-day planning and execution of small- to medium-sized meetings, events, and larger conferences. This position serves as the primary project manager for assigned events while providing dedicated operational support to SK Life Science initiatives.
Essential Functions
- Manage and coordinate day-to-day operational activities.
- Lead small to large scale projects (>500 attendees) with proven expertise in leading complex sales meetings, managing the planning, execution, and implementation of assigned event(s).
- Work with, lead and support the project team to ensure adherence to client and company standards.
- Budget development, implementation, and wrap-up report development.
- Responsible for building project timelines/plans and managing the project plan to drive team to meet client and vendor deliverables, as well as anticipate and manage when deadlines may be missed.
- Build & QC registration sites and run reports for clients in Cvent.
- Be solution-oriented and forward thinking when responding to client questions or providing recommendations.
- Maintain all historical data for assigned projects.
- Supplier procurement and management of contracts to ensure quality and contractual compliance.
- Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review.
- May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management.
- Work with Marketing department on collateral communications and development– theme, concept, design, and implementation.
- Special event review, selection, and management.
- Survey analysis and provide compilation of feedback to client.
- On-site event execution to include staff assignments/management, venue and supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management, where applicable.
- Other duties as assigned.
- Bachelor’s degree or equivalent experience.
- 3-5 years of experience of meeting management or hospitality management.
- Excellent communication, listening, and interpersonal skills.
- Strong analytical and problem-solving skills.
- Ability to work independently and as part of a team.
- Proficient in project management tools and techniques.
- Experience in marketing analytics and reporting.
- Experience with Smartsheet, Cvent, and CRM tools.
- Strong organizational skills and ability to multitask and prioritize.
- Positive attitude and ability to be self-motivated.
- Strong written and verbal communication and interpersonal skills.
- Experience in Microsoft Office applications including Word, Excel, and PowerPoint.
WORKPLACE LOCATION REQUIREMENTS
We operate as a Hybrid work environment, working as a combination of remote and in-office presence, as well as the possibility of being onsite at client and/or event locations.
Travel Requirements
Ability to travel at least 25% per year.
Scheduling Requirements
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.
Essential Physical Functions And Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
- Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
- Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
- Frequently moves inside the office to access filing cabinets, office machinery, etc.
- Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
- Occasionally required to position self in a stooping, kneeling, or crouching manner.
- Frequently communicates with others and must be able to exchange accurate information in these situations.
- Frequently uses computers and other electronic equipment.
At Etherio, we have a purpose that drives all we do: We create meaningful partnerships, experiences, and connections that fuel growth and accelerate success for our clients and those they impact. Every day, we deliver creative, customer-focused solutions for our corporate and association clients - one meeting, event, or membership experience at a time. We recognize that to deliver that experience for our clients, we have to deliver it for our own team members as well. Whether you work in one of our offices or virtually, we're committed to supporting your learning and growth by providing opportunities for partnerships, experiences and connections that will accelerate your own success. Together we live out our core values, celebrate each other’s wins, learn lessons from our failures, and pursue excellence together.
Benefits include:
- Medical, dental, vision, and more.
- 401(k) with matching.
- Generous paid time off.
- Flexible and hybrid work schedules.
Join us at Etherio and become part of a team where your work has purpose, your growth is championed, and your results are rewarded. If you're excited to help shape exceptional experiences and build lasting connections, we’d love to meet you.
Etherio is committed to embracing diversity and inclusion in our hiring practices
and in experiences as team members. Etherio is an equal opportunity employer. We believe that the most effective way to invite and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The Firm does not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].