This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Enterprise Scheduling Coordinator in Sweden.
We are seeking a detail-oriented Enterprise Scheduling Coordinator to efficiently manage and coordinate service schedules for engineers across multiple projects. This role is critical in ensuring timely and successful completion of maintenance activities, while maintaining clear communication with internal teams, third-party vendors, and customers. You will track service requests, handle contractual response times, and provide accurate documentation to support invoicing and reporting. Operating in a dynamic, customer-focused environment, this position offers the opportunity to develop strong stakeholder relationships and contribute to the smooth execution of complex service operations.
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
We are seeking a detail-oriented Enterprise Scheduling Coordinator to efficiently manage and coordinate service schedules for engineers across multiple projects. This role is critical in ensuring timely and successful completion of maintenance activities, while maintaining clear communication with internal teams, third-party vendors, and customers. You will track service requests, handle contractual response times, and provide accurate documentation to support invoicing and reporting. Operating in a dynamic, customer-focused environment, this position offers the opportunity to develop strong stakeholder relationships and contribute to the smooth execution of complex service operations.
- Accountabilities:
- Plan and schedule engineers for on-site maintenance activities, ensuring efficient use of resources.
- Manage, update, and maintain service calendars to ensure tasks are completed on time and to quality standards.
- Serve as the first point of contact for customer and contract-related queries.
- Handle breakdown and repair requests, minimizing rescheduling and ensuring service delivery within agreed timelines.
- Track and document billable activities to support accurate monthly invoicing.
- Perform administrative tasks including processing quotation requests, purchase orders, and cost reconciliation.
- Coordinate with internal teams and third-party vendors to ensure alignment and successful project completion.
- Maintain accurate records of customer assets and service orders within CRM systems.
- Requirements:
- Experience in administrative, scheduling, or customer-focused roles; a degree in Life Sciences or a technical field is an advantage.
- Full proficiency in Swedish and English.
- Previous experience in a laboratory or GMP environment is a strong plus.
- Familiarity with SAP and Microsoft Office applications.
- Strong planning, organizational, and time management skills.
- Excellent verbal, written, and listening communication skills.
- Ability to handle multiple priorities, problem-solve, and work collaboratively.
- Positive demeanor with ownership and teamwork mindset.
- Willingness to participate in ongoing training and professional development.
- Benefits:
- Permanent contract with competitive compensation and benefits.
- Private healthcare, pension scheme, and medical & life insurance.
- Yearly company bonus and discounted stock purchase plan.
- Exciting projects within a dynamic, collaborative, and agile team.
- Career development opportunities in an international company.
- Work-life balance with flexible working conditions.
We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.
We appreciate your interest and wish you the best!
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.