E-BILLING COORDINATOR
POSITION DESCRIPTION
POSITION SUMMARY:
The E-Billing Coordinator is responsible for timely and successful processing of e-bills (invoices submitted electronically for payment). Time and accuracy are critical in every component of the e-billing process.
WORKING RELATIONSHIPS :
REPORTS TO: Manager of Client Accounts
SUPERVISES: N/A
PRIMARY DUTIES AND RESPONSIBILITIES :
- * Set up and maintain electronically billed client matter information in various systems, including 3E, eBillingHub, and e-billing vendor websites.
- * Maintain compliance requirements as documented in client Outside Counsel Guidelines (OCGs).
- * Proactively verify new matters are added to e-billing vendor websites, if budgets are required/submitted, and whether working timekeepers are approved.
- * Submit e-bills along with required receipts or supporting documentation promptly after invoice is finalized in 3E. Address any validation errors until accepted successfully by e-billing vendor website.
- * Regularly monitor processing status of e-bills to ensure successful processing and timely payment to the firm.
- * Work with attorneys to appeal denials timely before the client’s appeal deadline.
- * Follow-up on any short-paid invoices, submitting write-off request as applicable.
- * Provide weekly status updates to Manager of all invoices outstanding for more than 60 days.
- * Identify any patterns of non-compliance or repeat rejections that may need added to the Intapp time entry validation process for future prevention.
- Complete special projects or analysis as assigned.
*Denotes essential functions of the position
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
EDUCATION:
· High school diploma required; college or technical training preferred.
WORK EXPERIENCE:
· Detailed oriented, with strong written and verbal communication skills.
· Ability to organize and prioritize multiple tasks to meet deadlines.
· Ability to work under pressure in a fast paced environment with various personality types.
PREFERRED:
· Minimum of two (2) or more years related e-billing experience in a large law firm.
· Knowledge of Elite software is highly desirable.
WORKING CONDITIONS:
PHYSICAL EFFORT: Sitting at computer for long periods.
WORK ENVIRONMENT: Office environment; some travel may be required; overtime when needed.
JOB STATUS: Non-Exempt. Full time 37.5 hours per week
The above primary job duties and responsibilities describe the level and nature of work performed by the employee(s) assigned to this job. The description should not be construed as an exhaustive listing of all job duties and responsibilities performed by this job .