About the Opportunity:
This is a Billing Specialist position responsible for coordinating all aspects of the monthly billing cycle, including issuing accurate invoices for an assigned number of attorneys while meeting deadlines. The role may be filled remotely or at various locations.
Responsibilities:
• Assist with initiating and implementing all aspects of the monthly client billing process
• Review and edit monthly proformas as instructed via Paperless Proforma
• Modify time and cost entries as directed
• Perform write offs and write downs
• Complete transfers, dividing, and combining timecards
• Ensure rates are accurate
• Apply available funds to billing as instructed
• Verify accuracy of billing
• Compile supporting backup documentation per client billing guidelines
• Acquire and maintain proper approval documentation
• Finalize and distribute invoices according to firm and client guidelines
• Research and respond to billing inquiries from attorneys and clients promptly and professionally
• Submit invoices by mail, email, e-billing via eBillingHub and other vendors as required
• Set up matters for e-billing on vendor sites and within the billing system
• Address and resolve billing disputes and discrepancies in a timely manner
• Coordinate appeals for rejected invoices
• Provide client accruals, status updates, and budgets upon request
• Communicate with attorneys, clients, and staff to address billing questions
• Maintain confidentiality of client and firm matters
• Answer questions regarding billing processes and procedures
• Collaborate with other departments for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds
• Maintain addresses, invoice templates, and e-billing information within the billing system
• Assist with customized reporting requirements for clients
• Prioritize multiple tasks and meet deadlines
• Manage monthly reports related to billing workload
• Perform other duties as assigned
Requirements:
• Associate’s degree or equivalent education and work experience; Bachelor’s degree preferred
• Minimum of 2 years experience with legal billing and client invoicing
• Knowledge or prior use of Elite 3E
• Familiarity with electronic billing processes and procedures
• eBillingHub experience preferred
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.)
• Knowledge of Paperless Proforma preferred
• Proficiency with Microsoft Excel and Word
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and problem-solve
• Excellent written and verbal communication skills
• Flexibility to work overtime and weekends if needed
Benefits & Perks:
• Medical and dental coverage
• Life insurance
• Short-term and long-term disability insurance
• Pre-tax flexible spending accounts for medical and dependent care expenses
• Employee assistance program
• Paid Time Off and paid holidays
• Participation in retirement plan program after meeting eligibility requirements
Compensation:
• State of California: $56,000 - $114,000
• State of Colorado: $52,000 - $92,000
• State of Illinois: $51,000 - $98,000
• State of Massachusetts: $56,000 - $107,000
• State of Maryland: $54,000 - $82,000
• State of Minnesota: $56,000 - $93,000
• Jersey City, NJ: $61,000 - $110,000
• State of New York: $52,000 - $113,000
• State of Vermont: $55,000 - $106,000
• State of Washington: $54,000 - $103,000
• Washington, D.C.: $72,000 - $106,000
• Bonus opportunities are discretionary, non-guaranteed, and based on individual and firm performance
Note:
“RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.”