About us
Mind Your Waste is a rapidly growing sustainability and operations company supporting leading retailers across Europe with waste management, logistics coordination, environmental compliance, and circular economy solutions.
We help international retail brands manage everything from waste logistics and dismantling projects to EPR registrations, permits, documentation, and CSRD-related processes. Our strength lies in combining operational execution with deep local regulatory knowledge across multiple European markets.
We are practical, fast-moving, and solution-oriented — and we’re looking for someone who thrives in a dynamic international environment where sustainability meets real operational impact.
the Role
As an Assistant Operations & Project Manager, you will support the coordination and execution of operational and logistics projects across Europe, with a strong focus on Germany, the UK, and Southern Europe.
This role combines administration, coordination, and hands-on project management responsibilities. You will work closely with the Head of Operations to manage ongoing projects, coordinate vendors and stakeholders, track timelines, maintain operational structure, and help ensure smooth execution across multiple countries.
This is an ideal opportunity for someone who enjoys both structured administrative work and actively managing projects from start to finish.
- Key ResponsibilitiesOperations & Project ManagementCoordinate operational and logistics projects across multiple European countries
- Manage timelines, priorities, and day-to-day project follow-up
- Liaise with vendors, transport companies, dismantling teams, and external partners
- Support country-specific permit and compliance processes
- Assist in ensuring projects are delivered on time and within budget
- Track operational progress and communicate updates internally
- Communication & Stakeholder CoordinationMaintain proactive communication with clients, vendors, landlords, and internal teams
- Prepare project updates, operational summaries, and cost tracking reports
- Coordinate between suppliers, operational partners, and client teams
- Escalate operational risks, delays, or issues when needed
- Administration & Systems ManagementMaintain accurate and structured project documentation
- Upload and manage operational documents such as waste transfer notes, permits, invoices, compliance records, and reporting documentation
- Track task completion and country-specific operational requirements
- Generate weekly operational dashboards and reports
- Support improvements in workflows, automation, and documentation consistency
- Work with systems such as Monday.com, shared cloud folders, and client-facing portals including FEXA
- What We’re Looking For1–3 years of experience in operations, logistics, project coordination, or administration
- Strong English communication skills (spoken and written) — mandatory
- Additional European language skills are a strong advantage, especially German, Spanish, Italian, French, or Portuguese
- Highly organized with strong attention to detail
- Strong ownership mentality and problem-solving mindset
- Comfortable managing multiple projects simultaneously
- Proactive and capable of working independently
- Experience with Monday.com, Excel, Google Workspace, or similar project management tools
- Interest in sustainability, logistics, operations, or process improvement is a plus
- Interest in automation and AI-driven operational tools is considered an advantage
- What We OfferWork with major international retail brands across Europe
- Join a fast-growing and mission-driven sustainability company
- Exposure to international operations and cross-border projects
- Opportunity to grow into a larger operational or project management role
- Flexible remote working environment
- A practical, entrepreneurial, and international team culture
How to Apply
Interested in joining Mind Your Waste?
Apply directly through LinkedIn or send your CV and a short motivation to:
Applications are reviewed on a rolling basis, so we encourage early applications.