Administrator
Future Arts Centres
c£35,000
Remote (within one hour of Chester or London)
Full-time
Fixed term (2 years)
Future Arts Centres is the national network for arts centres across the UK, bringing together more than 180 organisations to share practice, influence policy and champion the role of arts centres as vital civic spaces.
We are looking for a highly organised and proactive Administrator to support the effective day-to-day running of the organisation. Working closely with our Co-Directors, you will provide administrative, financial and management support while helping coordinate programmes, member activity and events.
Working closely with the Co-Directors, this role provides administrative, financial and communications support across all areas of our work. It is an ideal opportunity for someone who enjoys working across a wide range of activities and is comfortable operating in a small, fast-moving organisation.
The Administrator is the only full-time member of staff and plays a key role in keeping systems, communications and programmes running effectively.
Key Responsibilities
Administration & Governance
· Provide proactive administrative support to the Co-Directors
· Coordinate Board meetings including preparing papers, taking minutes and tracking actions
· Maintain organisational systems and document management
· Ensure compliance with Companies House and other statutory requirements
· Coordinate freelance contracts and maintain organisational records
· Manage the organisation’s inbox and act as a first point of contact for enquiries
Finance & Operations
· Maintain financial records and support budget monitoring
· Work with the freelance bookkeeper to process invoices, payments and reconciliations
· Prepare financial information for board reporting and annual accounts
· Support payroll administration and ensure financial documentation is audit-ready
Communications
· Produce and distribute regular member updates and newsletters
· Manage and update the Future Arts Centres website
· Support profile-raising activity and communications
· Oversee the online members’ forum and encourage engagement
Programme & Member Support
· Process membership applications and maintain the membership database (Pipedrive)
· Coordinate surveys and benchmarking activity
· Provide administrative support for member working groups and networks
· Lead logistics for member meetings and online events (approximately three per year)
· Maintain accurate stakeholder and contact databases
About You
We are looking for someone who:
· Has substantial administrative experience, ideally in the arts, cultural, charity or membership sector
· Is highly organised, detail-focused and able to manage multiple priorities
· Is confident working independently in a remote environment
· Has strong written and verbal communication skills
· Is comfortable supporting senior leaders and boards
· Has experience maintaining financial records and organisational systems
Experience of CRM systems, website updates and digital collaboration tools will be helpful. An understanding of the UK arts sector or membership organisations would be an advantage.
Working Pattern
This is a remote role, with flexibility around working hours. The successful candidate must be within one hour’s travel of either Chester or London.
The Co-Directors and Administrator meet monthly in person and weekly online. Occasional additional travel may be required for member meetings and events.
Salary & Benefits
· Salary: c£35,000 per annum
· Contract: Two-year fixed term (with potential to extend, funding dependent)
· Hours: 35–40 hours per week
· Holiday: 33 days including bank holidays
How to Apply
Please send:
· Your CV (including two referees)
· A cover letter of no more than two pages outlining your interest in the role and how your experience meets the job description
Alternative formats (audio/video up to five minutes) are welcome.
Deadline: 10am, Monday 30 March 2026
Interviews: Friday 10 April 2026 (online)
Applications should be sent to: [email protected]
Full application pack available at: https://futureartscentres.org.uk/opportunity-recruiting-an-administrator/