About The Company
Wilson Elser is a premier defense litigation law firm with a rich history dating back to 1978. With over 1300 attorneys across 43 offices nationwide, the firm is recognized among the top 100 law firms by The American Lawyer and ranks 36th in the National Law Journal's survey of the largest law firms in the United States. Wilson Elser is committed to excellence in legal services and maintaining a collaborative, innovative, and client-focused culture. The firm is Mansfield Certified Plus, emphasizing its dedication to diversity and inclusion. Wilson Elser values teamwork, collaboration, client service, and innovation, fostering an environment where professionals can grow and thrive. The firm offers flexible work arrangements, including hybrid and remote options, and welcomes applications from candidates across all states with offices in the U.S.
About The Role
Wilson Elser is seeking a highly organized and proactive Administrative Assistant to support its national client services team. This role involves acting as a liaison between key leadership figures with direct client contact and the broader team, ensuring smooth communication and efficient operations. The Administrative Assistant will handle a high volume of confidential client communications, assist with document and data management, and support various project management functions. This position offers a flexible, hybrid, or remote work arrangement, allowing candidates from any state where the firm has an office to apply. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively within a fast-paced legal environment.
Qualifications
Wilson Elser is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to any legally protected status. We encourage candidates from all backgrounds to apply and join our team.
Wilson Elser is a premier defense litigation law firm with a rich history dating back to 1978. With over 1300 attorneys across 43 offices nationwide, the firm is recognized among the top 100 law firms by The American Lawyer and ranks 36th in the National Law Journal's survey of the largest law firms in the United States. Wilson Elser is committed to excellence in legal services and maintaining a collaborative, innovative, and client-focused culture. The firm is Mansfield Certified Plus, emphasizing its dedication to diversity and inclusion. Wilson Elser values teamwork, collaboration, client service, and innovation, fostering an environment where professionals can grow and thrive. The firm offers flexible work arrangements, including hybrid and remote options, and welcomes applications from candidates across all states with offices in the U.S.
About The Role
Wilson Elser is seeking a highly organized and proactive Administrative Assistant to support its national client services team. This role involves acting as a liaison between key leadership figures with direct client contact and the broader team, ensuring smooth communication and efficient operations. The Administrative Assistant will handle a high volume of confidential client communications, assist with document and data management, and support various project management functions. This position offers a flexible, hybrid, or remote work arrangement, allowing candidates from any state where the firm has an office to apply. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively within a fast-paced legal environment.
Qualifications
- Bachelor's Degree or equivalent professional experience
- Minimum of 1-2 years of experience in a law firm setting
- Familiarity with Document Management Systems
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Experience with data entry or data management
- Experience supporting eDiscovery, information, data, or document collection and preservation (a plus)
- Familiarity with web-based collaborative tools and work management software (a plus)
- Experience with team messaging and instant messaging platforms (a plus)
- Strong skills in email and calendar management, meeting coordination, and client interaction
- Excellent organizational, administrative, and multitasking abilities
- Meticulous attention to detail and ability to prioritize tasks effectively
- Exceptional written, verbal, and interpersonal communication skills
- Comfortable working within a collaborative, team-oriented environment supporting attorneys and paralegals
- Demonstrated professionalism and discretion in all communications
- Manage a high volume of client-facing communications, ensuring confidentiality and professionalism
- Handle highly confidential documents and sensitive information with discretion
- Collaborate on projects related to client interfacing, document management, and data entry
- Assist with project management tasks, including data collection, entry, and overall process implementation
- Provide clerical and administrative support to legal teams as needed
- Coordinate meetings, manage calendars, and facilitate communication between team members and clients
- Support document preservation, data management, and eDiscovery processes
- Maintain organized records and ensure accuracy in data entry and document handling
- Contribute to process improvements and team efficiency initiatives
- Competitive salary range of $60,000 - $70,000 USD
- Comprehensive benefits package including medical, dental, vision, disability, and life insurance
- 401(k) retirement savings plan with matching contributions
- Generous paid time off (PTO) and holiday leave
- Opportunities for professional development and career advancement
- Access to corporate discount programs and other employee benefits
- Flexible work arrangements including hybrid and remote options
Wilson Elser is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to any legally protected status. We encourage candidates from all backgrounds to apply and join our team.