Kingland Construction Services is seeking a detail-oriented and proactive Remote Administrative Assistant to support our dynamic team. This role is vital in ensuring smooth day-to-day operations and effective communication across departments. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity offers a chance to contribute meaningfully to a growing construction services company.
Responsibilities
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments for team members.
- Prepare, organize, and maintain company documents, reports, and correspondence.
- Assist with project tracking, data entry, and updating internal databases.
- Handle inbound communications, including emails and phone calls, ensuring timely responses.
- Support the preparation of presentations, proposals, and client communications.
- Collaborate with various departments to facilitate smooth information flow and task completion.
- Assist with basic bookkeeping tasks and invoice processing as needed.
- Maintain confidentiality of sensitive information and uphold company policies.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with virtual collaboration tools (e.g., Zoom, Slack).
- Strong organizational skills with an ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Detail-oriented with a high level of accuracy in data management.
- Self-motivated and able to work independently in a remote environment.
- Familiarity with project management software is a plus.
- High school diploma or equivalent required.
- Competitive salary with opportunities for growth and advancement.
- Supportive and collaborative team culture.
- Access to professional development and training resources.
- Paid time off and holidays.
- Opportunity to contribute to meaningful projects within the construction industry.