About Construo
We are a growing Swiss company that loves creating high quality software with top-level and small teams. The founders (Swiss and Brazilian) combine extensive experience in enterprise model and software development and project management. At Construo we aspire to be known as a boutique model and software development company: We prefer complex and difficult problems; we prefer quality over quantity of projects, and we practice agile and sustainable software development and not just talk about it. Our clients have our undivided attention, and we know that this is only possible because when you work for Construo, you have Construo’s undivided support.
Your Mission
You will be an Administrative Assistant supporting key operational functions in a dynamic and professional environment. You will work closely with the management team, contributing to the smooth operation of essential business processes. This role is ideal for someone with experience who values organization, efficiency, and reliability. Your attention to detail, discretion, and proactive approach will help maintain financial organization, facilitate travel and scheduling, and handle administrative tasks with care and professionalism.
This is a fully remote (working in Zurich, Switzerland), part-time position (50%), offering flexibility while allowing you to make a meaningful impact.
Your main responsibilities will include:
- Accounting and Expense Management: Manage receipts (both digital and physical), process batch payments for approval and execution, maintain an organized archive of financial documents, and coordinate with outsourced accountants.
- Invoicing: Prepare invoices, incorporating delivery reports and timesheets from employees.
- Travel Coordination: Organize flights, hotels, and transfers for selected individuals, ensuring smooth and stress-free travel experiences.
- Scheduling: Arrange client meetings, reserve co-working spaces, manage calendars, and coordinate with travel agencies for rebooking.
- Post and Document Management: Process letters, handle bills, and schedule approvals and payments, ensuring all documentation is well-organized and accessible.
Your Story
We appreciate the depth of experience and the skills you have developed throughout your career. This role is ideal for someone seeking a fulfilling, stable position where your expertise will be recognized and respected. We foster a collaborative and supportive work environment where your contributions will make a real difference.
- You have several years of experience in an administrative or operational role.
- You are detail-oriented, highly organized, and dependable.
- You take pride in maintaining efficiency and accuracy in financial and scheduling tasks.
- You enjoy working in a supportive role, ensuring smooth operations for management and colleagues.
- You are comfortable using scheduling tools, financial management systems, and Microsoft Office Suite.
- You have a proactive, problem-solving mindset and can work independently while also being a great team player.
- You are a great communicator with work-level proficiency in English and German (C1 level). Portuguese is not required but is a plus.
If you are looking for a rewarding and stable part-time position (50%) where your expertise and experience are valued, we would love to hear from you!