Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
The organization is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
The COO team partners across the business to drive operational excellence and financial integrity. This team supports core accounting and operational leadership, ensuring strong financial stewardship, scalable processes, and effective cross-functional coordination. By enabling efficient executive operations and alignment, the team helps power the organization’s continued growth in a fast-paced, high-impact environment.
This role is seeking a resourceful, proactive, and highly organized Administrative Assistant II to support the Chief Accounting Officer and two Vice Presidents within the COO organization. In this role, the individual will be a strategic partner, ensuring leaders are operating efficiently and effectively each day.
From complex calendar management and travel coordination to team meetings and event planning, this position will play a critical role in optimizing time, streamlining operations, and supporting a high-performing leadership team.
Key Responsibilities
- Support the Chief Accounting Officer and two Vice Presidents with their respective administrative needs
- Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
- Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
- Managing executive schedules to ensure sufficient time for task completion
- Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
- Event planning and coordination, including for working onsite/offsite meetings and team building events
- Additional administrative functions such as submitting expense reports and travel coordination, preparation of documents and presentations, basic team travel and expense budget reconciliation, and ad-hoc special projects
- Partner with the Leadership Support Team to coordinate across the wider organization team
- Travel occasionally as needed to support onsite priorities
Required Qualifications
- 3+ years of relevant administrative experience
- Ability to work independently as well as across various teams
- Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
- Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
- Strong work ethic, professionalism, confidentiality, and good judgment
- Ability to deal with conflict as well as give and receive feedback diplomatically
- Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
Additional Information
Pay Grade - I
Equity Grade - 2
Employees new to the organization typically come in at the start of the pay range. The organization focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.
Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)
USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 - $155,000
USA base pay range (all other U.S. states) per year: $102,000 - $142,000
Visa sponsorship is not available for this position.
The organization is proud to be a remote-first company! The majority of roles are remote and you can work almost anywhere within the country of employment. Individuals in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned office. A limited number of roles remain office-based due to the nature of their job responsibilities.
Competitive benefits are offered that are anchored to the core value of people come first. Some key highlights of the benefits package include:
- Health care coverage - The organization covers all premiums for all levels of coverage for you and your dependents
- Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- ESPP - An employee stock purchase plan enabling you to buy shares of the organization at a discount
The organization believes it’s on us to provide an inclusive interview experience for all, including people with disabilities. Reasonable accommodations will be provided to candidates in need of individualized support during the hiring process.
The organization will consider for employment qualified applicants with arrest and conviction records.
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.