About The Company
Energy Solutions is a dynamic and innovative organization dedicated to promoting sustainable energy practices and environmental responsibility. Established in 1995, the company specializes in delivering market-based programs that facilitate significant energy, water, and carbon savings for utility providers, government agencies, and institutional clients. With a focus on large-scale impact, Energy Solutions harnesses proven, performance-based solutions to address pressing environmental challenges. The company fosters a supportive and energetic culture, emphasizing collaboration, integrity, and continuous improvement. As a leader in the climate solutions industry, Energy Solutions is committed to making a meaningful difference through innovative programs and dedicated professionals.
About The Role
Energy Solutions is seeking a highly organized and proactive Administrative Assistant II to join our administrative team in Boston, Massachusetts. This role is essential in supporting the organization’s daily operations and ensuring the smooth functioning of our office environment. The Administrative Assistant II will act as the primary point of contact for facility management, coordinate logistical arrangements for meetings and events, and provide front-office support to internal teams and external vendors. The successful candidate will demonstrate excellent communication skills, problem-solving abilities, and a keen eye for detail. This position offers an opportunity to work in a collaborative environment, contribute to a sustainable mission, and develop professionally within a growing company dedicated to impactful climate solutions.
Qualifications
Energy Solutions is an equal opportunity employer and is committed to fostering an inclusive environment for all employees and applicants. We prohibit discrimination and harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We adhere to all applicable laws and regulations to ensure a fair and equitable hiring process and workplace environment.
Energy Solutions is a dynamic and innovative organization dedicated to promoting sustainable energy practices and environmental responsibility. Established in 1995, the company specializes in delivering market-based programs that facilitate significant energy, water, and carbon savings for utility providers, government agencies, and institutional clients. With a focus on large-scale impact, Energy Solutions harnesses proven, performance-based solutions to address pressing environmental challenges. The company fosters a supportive and energetic culture, emphasizing collaboration, integrity, and continuous improvement. As a leader in the climate solutions industry, Energy Solutions is committed to making a meaningful difference through innovative programs and dedicated professionals.
About The Role
Energy Solutions is seeking a highly organized and proactive Administrative Assistant II to join our administrative team in Boston, Massachusetts. This role is essential in supporting the organization’s daily operations and ensuring the smooth functioning of our office environment. The Administrative Assistant II will act as the primary point of contact for facility management, coordinate logistical arrangements for meetings and events, and provide front-office support to internal teams and external vendors. The successful candidate will demonstrate excellent communication skills, problem-solving abilities, and a keen eye for detail. This position offers an opportunity to work in a collaborative environment, contribute to a sustainable mission, and develop professionally within a growing company dedicated to impactful climate solutions.
Qualifications
- High School diploma or equivalent
- Minimum of 1 year of administrative experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience coordinating meetings and events, including vendor management and logistics
- Demonstrated ability to serve as a point of contact for facility and operational requests
- Strong organizational and multitasking skills
- Ability to resolve routine operational issues independently
- Excellent communication and interpersonal skills
- Willingness to obtain CPR and First Aid certification if not already certified
- Ability to manage daily responsibilities with minimal supervision
- Act as the main contact for facility needs, coordinating with vendors, building management, and maintenance teams to ensure a functional workspace
- Manage office access, security protocols, greet visitors, and conduct quarterly audits of access badges to maintain site security
- Provide front-office support by managing the main phone line, routing inquiries, and assisting staff with various requests
- Monitor and maintain office inventory, anticipating supply needs and placing timely orders for equipment and supplies
- Assist in budget management by tracking expenditures and ensuring office expenses adhere to approved limits
- Conduct quarterly compliance checks, including auditing first aid kits and updating internal resource documents
- Coordinate logistics for company-wide meetings, including vendor selection and meal planning
- Maintain the "Connectedness" project plan, providing regular updates on office culture initiatives to senior management
- Facilitate service improvements by conducting stakeholder feedback sessions quarterly
- Participate in departmental meetings to stay aligned with team goals and share operational updates
- Assist with event planning, including vendor validation, travel arrangements, and meal coordination
- Collaborate with internal teams to produce event deliverables and ensure facility security protocols are followed
- Competitive hourly rate ranging from $25.00 to $30.00, with a target of $25.00 to $28.50 based on experience
- Comprehensive health insurance including medical, dental, and vision coverage
- Pre-tax contribution plans and retirement savings options
- Participation in the Employee Stock Ownership Plan (ESOP)
- Paid time off and holidays
- Opportunities for professional development and growth within a mission-driven organization
- A supportive work environment committed to diversity, equity, and inclusion
Energy Solutions is an equal opportunity employer and is committed to fostering an inclusive environment for all employees and applicants. We prohibit discrimination and harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We adhere to all applicable laws and regulations to ensure a fair and equitable hiring process and workplace environment.