About The Company
Energy Solutions is a leading organization committed to delivering impactful market-based programs aimed at achieving large-scale energy, water, and carbon savings. Established in 1995, the company has built a strong reputation for providing proven, performance-based solutions tailored for utility providers, government agencies, and institutional clients. With a focus on sustainability and climate solutions, Energy Solutions harnesses innovative approaches to create meaningful environmental change while supporting economic growth. The company promotes a collaborative and energetic culture that values talent, integrity, and a shared commitment to making a positive impact on the environment and society.
About The Role
We are seeking a dedicated Administrative Assistant II to join our dynamic team in Boston, Massachusetts. This role is essential in supporting the organization through a variety of administrative functions, ensuring smooth daily operations within the office environment. The Administrative Assistant II will serve as a key point of contact for facility management, coordinate logistics for meetings and events, and facilitate communication across internal teams and external vendors. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple responsibilities with minimal supervision. This position offers an opportunity to contribute to a purpose-driven organization focused on climate solutions, while developing professional skills in a collaborative setting.
Qualifications
Energy Solutions is an affirmative action and equal opportunity employer. We are committed to creating an inclusive workplace free from discrimination and harassment. We provide equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, protected veteran status, or any other characteristic protected by law. We adhere to all applicable laws and regulations to ensure fairness and equity in our hiring practices and employment policies.
Energy Solutions is a leading organization committed to delivering impactful market-based programs aimed at achieving large-scale energy, water, and carbon savings. Established in 1995, the company has built a strong reputation for providing proven, performance-based solutions tailored for utility providers, government agencies, and institutional clients. With a focus on sustainability and climate solutions, Energy Solutions harnesses innovative approaches to create meaningful environmental change while supporting economic growth. The company promotes a collaborative and energetic culture that values talent, integrity, and a shared commitment to making a positive impact on the environment and society.
About The Role
We are seeking a dedicated Administrative Assistant II to join our dynamic team in Boston, Massachusetts. This role is essential in supporting the organization through a variety of administrative functions, ensuring smooth daily operations within the office environment. The Administrative Assistant II will serve as a key point of contact for facility management, coordinate logistics for meetings and events, and facilitate communication across internal teams and external vendors. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple responsibilities with minimal supervision. This position offers an opportunity to contribute to a purpose-driven organization focused on climate solutions, while developing professional skills in a collaborative setting.
Qualifications
- High School diploma or equivalent
- Minimum of 1 year of administrative experience demonstrating foundational proficiency and increasing responsibility
- Advanced beginner proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint)
- Experience managing office workflows, including calendar scheduling and task tracking
- Proven ability to coordinate logistics for meetings and events, including vendor communication and onsite setup
- Experience acting as a point of contact for facility requests and vendor management
- Strong problem-solving skills and ability to independently resolve routine operational issues
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- CPR and First Aid certification or willingness to obtain
- Serve as the primary contact for facility needs, coordinating with vendors, property management, and maintenance teams to ensure a functional workspace
- Manage office access and security protocols, conduct quarterly audits of access badges, and greet visitors
- Provide front-office support, including managing the main phone line, routing inquiries, and assisting staff with general requests
- Monitor and maintain office inventory, anticipating supply needs and placing timely orders for equipment, snacks, and supplies
- Assist in budget administration by tracking monthly expenditures and ensuring alignment with approved budgets
- Conduct quarterly compliance checks, including auditing first aid kits and updating internal resource documents
- Coordinate logistics for company-wide meetings such as All-Hands, including vendor selection and meal planning
- Maintain the "Connectedness" project plan, providing regular updates to senior management on office culture initiatives
- Gather feedback from stakeholders to facilitate service improvements through quarterly check-ins
- Participate in department meetings to stay aligned with team goals and share operational updates
- Assist in event planning, including vendor validation, travel arrangements, and meal planning
- Collaborate with internal teams to produce event deliverables and manage facility security protocols and space utilization
- Competitive hourly rate ranging from $25.00 to $30.00, with a target of $25.00 to $28.50 based on experience
- Comprehensive benefits package including medical, dental, and vision insurance
- Retirement plans and pre-tax contribution options
- Participation in the Employee Stock Ownership Plan (ESOP)
- Opportunities for professional development and career growth
- Supportive and inclusive work environment that values diversity and work-life balance
Energy Solutions is an affirmative action and equal opportunity employer. We are committed to creating an inclusive workplace free from discrimination and harassment. We provide equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability, genetic information, protected veteran status, or any other characteristic protected by law. We adhere to all applicable laws and regulations to ensure fairness and equity in our hiring practices and employment policies.