As an Administrative Asisstant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
- Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
- Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
- Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
- Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
- Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
- Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
- Maintain/update organization charts and distribution lists for department.
- Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
- Maintain and promote positive and professional working relationships with associates and management.
- Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
- Provide backup to other Senior Administrative Assistants as directed by department head.
- Previous experience in administrative positions
- Fluency in English and German language
- Good Microsoft Office knowledge