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Bidding Instructions - Technical Proposal

Bidders shall include in the Technical Proposal:

• CVs of candidates of the proposed applicant, clearly indicating relevant experience for the qualifications, section 11 in the Statement of work (SoW)
• Compliance matrix referring how each candidate meets each of the stated qualifications, section 11 of the SoW, justified by relevant (project) experience
  
  
  

Deadline Date: Tuesday 13 May 2025

Requirement: Technical Support to NATO Geospatial Standardization Processes

Location: Off-Site with meetings at NATO premises as required.

Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states "Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs

Period of Performance: 02 Jun 2025 (tentative) - 19 Dec 2025

Required Security Clearance: NATO Secret

• INTRODUCTION
  
  

1.1. Numerous activities in the geospatial domain deal with standardisation (elaboration and reviews of Standardizaton Agreements - STANAG, Federated Mission Networking - FMN, NATO Interoperability Standards and Profiles -NISP etc.) Geospatial standardization activities play a crucial role in supporting NATO interoperability by ensuring that NATO Command Structure (NCS) and NATO Nations can effectively share and make the most of the geospatial information (GI). Geospatial standardization activities enhance NATO's ability to operate as a cohesive and effective Alliance, improving coordination, communication, and operational efficiency.

1.2. This request for support is part of a multi-year activity providing continuity in the area of geospatial standardisation. The NATO Allied Command Transformation (ACT) requires technical SME support, especially in the context of the Joint Geospatial Standards Working Group (JGSWG) and the FMN GeoMetoc syndicate activities, to contribute and harmonize geospatial standardisation work and to ensure that NATO-owned geospatial capabilities and geo-related standards are coherent and aligned with future operational needs and NATO Digital Transformation.

• OBJECTIVES
  
  

2.1. The main objectives of this statement of work (SoW) are the provision of technical subject matter expertise to ACT Geospatial Officer in particular by contributing to the JGSWG standardization activities (developing new standards / review of existing standards) and to the FMN GeoMetoc Syndicate (FMN spirals specification and development of instructions for capability enhancements for Geospatial support).

2.2. The NCIA also provides ACT with technical expertise to support geospatial capability development. This SoW also covers coordination activities between the support to standardisation activities (subject of the present SoW) and the support to capability development (outside the present SoW scope), to align and capture standardisation and interoperability results with geospatial capabilities.

2.3. The JISR centre is looking for ONE resource to provide technical expertise in support of Geospatial Standardisation.

• ROLES AND RESPONSABILITIES
  
  

This work will be carried out at the contractor's premises with travel as required to other NATO sites. Access to the relevant NCIA networks and software will be established. The work will be conducted during normal office hours following the NCIA calendar, as well as outside office hours and on weekends, if necessary.

The services shall be provided in close collaboration between the Contractors, NCI Agency project manager as described below:

ACT Geospatial Information Project - Coordinator: Project lead and main stakeholder

NCI Agency JISRC ACT POW PM: Project adviser

Contractor: To provide services and deliverables as identified above

• SCOPE OF WORK
  
  

4.1. Under the direction of ACT Geospatial Information Project Coordinator and NCI Agency PM, the Contractor will deliver the following service:

• FMN and GeoMetoc syndicate: Provide technical expertise to the FMN GeoMetOc syndicate leader to ensure that FMN spiral instructions for Geospatial Information are in line with current and future GIS capabilities in NATO. Contribute to the improvement and evolution of the FMN roadmap and the Procedures and Service Instructions (PI & SI) for Geospatial Information with a specific focus on the implementation of Data Centric Security principles. Track progress and gaps (PI & SI) regarding Federated Geospatial capabilities for currents ongoing spirals and contribute to future spirals specifications, in close coordination with the NCIA supporting activities to geospatial capability development, to capture standardisation and interoperability results into Geospatial capabilities
• GeoPackage as a NATO Standard (6563): Standardization of the GeoPackage is planned by the JGSWG as a multi-year activity. A Standardization Proposal (SP) for the GeoPackage Standard has been submitted to the NSO in 2023. The SP builds on an existing GeoPackage Profile (DGIWG), the ACT/NCIA GeoPackage Study, and specific operational requirements provided by the NCS. The objective of this task is to provide technical subject matter expertise to the ACT Geospatial Officer to respond to questions raised by the JGSWG for the standardization of the GeoPackage technology, and to respond to technical questions raised in the context of the GeoPackage Standardization Proposal and the clarification of NCS requirements. This task also covers supporting the Custodian Team and ensure that the NCS / Core GIS requirements are represented in the standardization activities
• NATO Geospatial Standards Architecture (NGSA): Participate as a member in the Custodian Team for the management level document NATO Geospatial Standards Architecture (NGSA) to establish a backbone of all geospatial STANAGS to improve the coherence of current standards and provide better guidance for the development of new ones
• STANAGs (2586, 2592 and 6523): Provide technical subject matter expertise to the JGSWG for the reviews of STANAGS 2586, 2592 and 6523. Limited support to the Custodian Teams, mainly through documents review, to ensure that the NCS / Core GIS & GECS requirements are represented in the standardization activities
• PAYMENT MILESTONES AND DELIVERABLES
  
  

4.1 The Contractor is required to provide specialized support to the NCI Agency as defined in the following deliverables:

• Participation in the GeoMetoc Syndicate (planned for 4 sessions) and subsequent report of activity and progress following each session. (Format: Discussion; Emails; documents as required)
• Provide support to / and participate in the JGSWG working groups and/or the Custodian Team as a subject matter expert as directed by the ACT Geospatial Officer and subsequent report of activity and progress following each session. (Format: Emails; discussions; documents as required)
• Frequent coordination with the NCI Agency JISR C GeoMetoc CapDev lead through the ACT POC on the progress and content of the study. (Format: Emails; discussions; documents as required)
• PAYMENT SCHEDULE
  
  

Deliverable 01: Deliverables as per 4.1

Deliverable due date: 10 Sept 2025

Payment milestone: 19 Sept 2025

Value (of total contract): 50%

Payment Amount and Conditions: The payment shall be dependent upon successful acceptance of the Work Confirmation and Delivery Acceptance Sheet (DAS) and monthly progress reports

Deliverable 02: Deliverables as per 4.1

Deliverable due date: 10 Dec 2025

Payment milestone: 19 Dec 2025

Value (of total contract): 50%

Payment Amount and Conditions: The payment shall be dependent upon successful acceptance of the Work Confirmation and Delivery Acceptance Sheet (DAS) and monthly progress reports

• COORDINATION AND REPORTING
  
  

6.1 The Contractor shall deliver services off site.

6.2 The Contractor shall report to the ACT Geospatial Information Project Coordinator.

6.3 The Contractor shall participate in monthly status update meetings and other meetings, in person via electronic means using Conference Call capabilities, according to service delivery manager's instructions.

• SCHEDULE
  
  

7.1 This task order will be active immediately after signing of the contract by both parties.

7.2 The BASE period of performance is 2nd June 2025 (tentative) and will end no later than 19th December 2025.

• SECURITY
  
  

8.1 Performance of the services described in this SOW require a valid NATO SECRET security clearance prior to the start of the engagement.

• CONSTRAINTS
  
  

9.1 All the documentation provided under this statement of work will be based on NCIA templates or agreed with project point of contact.

9.2 All scripts, documentation and required code will be stored under configuration management and/or in the provided NCIA tools.

• PRACTICAL ARRANGEMENTS
  
  

10.1 This is a deliverables-based contract.

10.2 The Contractor shall provide services Off-site.

10.3 There may be requirements to travel to other sites within NATO for completing these tasks.

10.4 Deliverable cost shall include travel to minimum 1 on-site (NCI Agency The Hague) coordination meeting and travel to JGSWG meetings and Geopackage CST workshop if required.

10.5 The work depicted in this SOW is expected to be carried out by a single contractor using NCIA provided CIS.

• QUALIFICATIONS
  
  

[See Requirements]

Requirements

• SECURITY
• Performance of the services described in this SOW require a valid NATO SECRET security clearance prior to the start of the engagement
• QUALIFICATIONS
  
  

11.1 The consultancy support for this work requires resource with the following qualifications:

Essential

11.2 Technical Qualifications

• Minimum 5 years of proven experience in the field of geospatial standardisation;
• Experience of working within NATO and/or National geospatial standardisation;
• Experience of working with geospatial processes and procedures in the NATO Command Structure
  
  

Desirable

• Working experience with NATO Standardization bodies, such as JGSWG, and the standardization process in NATO
• Knowledge of OGC GeoPackage Encoding Standard, and related OGC Standards such as WMS, WMTS, WFS, WPS
• Proven experience in scientific writing and the creation of large scientific reports and documents
• Working experience with the creation/review of NATO STANAGs
  
  
  

11.3 Professional Qualifications

• Must have excellent spoken and written English communication and presentation skills, as demonstrated by recent experience (within the past 5 years);
• Must demonstrate the ability and self-motivation to work on his/her own but must also work well within groups as part of a team;
• Must demonstrate an ability and keen sense for problem-solving
• Motivated, good communication skills, team player
• Able to work independently with minimal supervision